7 Hot Web-Based Billing and Invoicing Apps

Once you’ve done the deal, it’s important to follow through properly with an invoice. However, this is easier said than done when you have multiple invoices and clients to issue and deal with each month. Efficient invoicing is often neglected by business owners and missed invoices or invoices that aren’t accurate can lead to delays and headaches further down the line.

Fortunately there’s now lots of web-based invoicing software out there that takes the pain out of billing clients without the need for a big finance department. We’ve picked 7 of the best apps for the web many of which offer a “freemium” model which mean free invoicing apps with some restrictions. Remember that if you need to invoice multiple clients frequently, you’ll almost certainly need a subscription to one of these services.


Xero is regularly ranked as one of the best web billing and invoicing apps for many reasons. Xero offer a wealth of useful and interesting features such as multi-currency, expense tracking, and bank reconciliation. You can extend the functionality of Xero with lots of add-ons too that integrate Xero with other third party apps for a smoother experience.

Xero has a really slick interface and is great for managing invoices on the go due to its iPhone, iPad, and Android mobile apps.

Pricing: From $9 per month.


Zoho Invoice

Zoho invoice is great for those that like to use multiple transfer options to receive payments. Zoho invoice does exactly that by allowing you to get paid quicker as it works with services such as PayPal to make sure your clients can pay you in their preferred method.

Zoho Invoice – which is part of Zoho’s suite of products including Zoho Books (below) – also supports payments via Checkout, and Authorize.net as well as allows you to make partial payments.

If you need access on the move, there’s also mobile apps for iPhone, Android, and Windows Phone.

Pricing: Freemium. Free for up-to 5 customers. Prices then start from $7 per month for extra customers/invoices/estimates/projects/users.

Zoho Books

Zoho Books is aimed at freelancers and small business owners and makes it very easy to issue and track invoices. Zoho Books has a very well designed interface that’s aimed at those with little accounting or book keeping experience.

Zoho Books is suitable for a wide range of professionals from accountants and business owners, to designers, journalists, interior designers and more.

Of course, because it’s a Zoho product, it integrates seamlessly with Zoho CRM, which is useful for sales teams to check the payment record and credit status of clients.

Pricing: From $9 per month


WorkflowMax is a powerful web invoicing solution which combines project management with invoicing.

If you’re a project manager that’s also involved in invoicing and billing clients, WorkflowMax is worth looking at because it also helps you to generate leads and quotes, track time, send invoices and of course, manage project schedules.

If you’re looking for a solution that offers both project management and invoicing, WorkflowMax is an excellent package.

Pricing: From $15 per month.



Issuing or paying multiple invoices every month, and tracking them, can be a full time job in itself. And if your product or business works on a subscription model, this is especially true with monthly or weekly payments needing to be managed.

Fusebill is very good at managing this kind of situation and has special features for managing recurring payments.Fusebill also integrates with CRM tools such as Salesforce and Netsuite to bring your invoicing and sales operations closer.

Pricing: From $499 per month.

fusebill screenshot

Billings Pro

Billings Pro is an elegant web invoicing software which is popular with those that own iOS devices and Macs.

The Billings Pro invoicing software is very well integrated, working seamlessly across iOS and OS X with additional features for tracking time, mileage, and expenses.

Billings Pro features elegant apps for Mac, iPad and iPhone and even embraces the Apple Watch for those that want to be ultra mobile when it comes to invoicing.

Pricing: Freemium. Billings Pro is free for one invoice, one estimate and one statement per month. Prices for more invoices, estimates, and statements start from $5 per month.

billings pro


If you’d rather just set and forget your invoicing then you should take a closer look at another recurring billing tool, Chargeover. This web-based recurring billing software automates the generation of invoices, charges credit cards and sends email reminders when bills are overdue.

Chargeover also enables you to create your own branded templates to make your business look really professional. You can even create customized customer portals where customers can make payments.

Pricing: From $65 per month.

chargeover screenshot
These online billing and invoicing apps should take the stress out of invoicing by harnessing the power of web based invoicing software. Let us know which applications you use for your invoicing needs, and go compare the top apps on our sister site, GetApp.