Pull All Your Projects Together With the New Projecturf 4

The world of project management web apps has changed over the past few years. We’ve gone from apps filled with tabs of features to basic to-do list apps. You can get everything in one cluttered package, or opt for a basic app that won’t cover everything you need.

Or, you could opt for the just-released Projecturf 4. One of the project management apps with both the most features and the most advanced design, Projecturf was a stylish project management web app we loved when we first reviewed it 3 years ago. But rather than rest on their laurels, the Projecturf team set out 18 months ago to fully rewrite their app and turn it into the most modern project management app on the web.

But what exactly would a project management app redesigned for 2013 look like?

Feature-filled Simplicity

The new Projecturf 4's Project Dashboard

The new Projecturf 4’s Project Dashboard

Projecturf 4 keeps its original promise of being the one place for everything your team needs to collaborate. It lets you manage your team’s tasks and events, save notes and send out group messages, track bugs and time spent on the project, and see how the project is progressing at a glance — all in a simplified UI that’s no more complicated than the basic to-do list apps that are so popular today. The skeuomorphism of the previous version is largely gone, replaced with a light color scheme that is easy on your eyes and quick to load.

Best of all, every paid plan lets you collaborate with an unlimited number of team members on an unlimited tasks, notes, and contacts in your allocated number of projects. Compared to most task management apps that charge per-user, it’s a much more attractive solution for larger teams.

Everything Pulled Together

See what you have to do across all of your projects

See what you have to do across all of your projects

There’s a reason people have been switching away from full-featured project management apps to simple task managers: they’re simpler. Todo list style apps typically make it easy to see everything you have to do, without having to jump around between projects. Project management apps like Basecamp, on the other hand, typically make you dive into each project to see what’s going on there.

Projecturf keeps a balance between the two, with dedicated tasks, notes, issues, discussions, files, and more for each project, and an additional a My Dashboard view that shows you the most important stuff you need to be doing. You can have, say, your own free account connected to your business’ projects, and everything will be separate in its own projects but pulled together in your dashboard.

The Sidebar ties everything together

The Sidebar ties everything together

Then, throughout your projects, the right sidebar both gives you extra info and ties all of your projects together. Rather than having to open a new page to see a tasks’ comments and other info, just select it and you’ll see it all in the right sidebar. You can even assign the task to someone else, or move it to a new project, right from the sidebar. Or, you can add a file to your tasks — from Projecturf’s storage or your Dropbox or Google Drive account — right from the sidebar.

The sidebar’s actually my favorite feature in Projecturf 4. As you can see in the first screenshot, the sidebar will show you your project’s main info on the dashboard screen, complete with a circle graph of how far along you are on your project. Throughout the app, the sidebar comes into play wherever it makes sense, giving you an easy way to dive in and get more info without having to open anything extra.

View your tasks the way you want to

View your tasks the way you want to

One of the best things in Projecturf has been carried over to the new version: a number of ways to view your tasks, including a calendar and Gantt Chart view. It’s dynamic, too, so you can extend or move your tasks around on your schedule just by clicking and dragging. You can finish tasks right from any of the views — your dashboards, the list view, on the calendar, or in a Gantt chart, and can select a task to see its comments, add time, and more.

You can even export any task list from any of the views in CSV format, to use the data in your other apps, or search across your whole account from the top right corner in any view. It’s convenient and powerful.

A Brand New Shot at Team Productivity

If you’re an existing Projecturf user, you may have noticed there’s one noticeable thing missing: the built-in timer. Others may also note that there’s no keyboard shortcuts for, say, adding new tasks, and there’s curiously no way to export notes or conversations even though tasks and tickets can be easily exported. But that’s by design.

As mentioned before, Projecturf 4 is actually a brand-new codebase, built from scratch to be a totally new way to manage projects and keep your team productive. As such, there’s still some things that aren’t ready for primetime. The Projecturf team let me know that they’re working on getting a timer added back to their app, and will be adding keyboard shortcuts and more going forward based on feedback from users. The new version is a solid base for their team to keep building from, so you can get started with it today and expect it to get better going forward.

Even today at launch, Projecturf 4 is a great way to manage your team and keep everyone working together. It’s priced attractively — free for individuals, and starting at $20/month for up to 5 projects, 5Gb of storage, and unlimited users — and just might be the perfect productivity app for your team. It’s easily the best direct competitor to the new Basecamp Next right now.


A fully redesigned app, Projecturf 4 lets you bring all of your projects and data together in a modern, intuitive interface.