Getting Projects Done The Everlist Way

Everlist is an extremely easy-to-use project management and productivity tool which uses a simple card system to define your product road map. If you’ve ever used Trello or JIRA then you’ll be familiar with Kanban system that Everlist uses to make sure work is done as smoothly as possible. Everlist is somewhat simpler than Trello though and keeps things as basic as possible in order to keep your focus on the task at hand.

It’s easy to get going with Everlist. Setting up your board is simply a case of entering an email address and defining a password. You don’t have to wait for any confirmation emails so you can get going straight away.

Organize your product roadmap with cards

Everlist cards allow you to enter as much detail as you want.

Cards in Everlist represent projects

When you open Everlist, you’re presented with a blank organization board where you must create projects in the form of cards. You should populate this board with your product task and a card can be one of three things: a defect, an enhancement, or a feature. All you have to do is define the task, choose one of the three types and then assign a priority or difficulty to each card so you can see, at a glance, what needs to be done first.

As you add more cards your board becomes more populated and you start working, you start to see your project taking shape. Once a card is defined for example, simply drag it to In Progress to start working on it and Completed when done. The cards section of the board is most useful to have an overall overview of your project goals, status and completion state.

Everlist gives you a convenient overview of your project development cycle

Cards are arranged in a logical, easy-to-view way

The more detailed work comes when you start creating tasks for your cards.

Break down cards into tasks

Of course, within each task there will be many subtasks that have to be completed first. To manage this, click the Tasks section in the top-left corner where you can break down cards into manageable tasks or chunks.

Breaking cards down into Tasks is easy

Breaking cards down into Tasks is easy

Team managers or members can then assign these tasks the right person in order to work as smoothly and efficiently as possible. The Task board is going to be the board that you consult the most because it’s where most of your team’s daily work is organized and includes an estimate of the amount of hours, who is working on what today, and provides a basis to organize daily meetings. In theory this should make delegation more efficient as everyone can see at a glance who’s involved in what and how long they are spending on it.

Sometimes you need supporting data or information on a card, especially when things go wrong or get delayed for some reason. There is no limit on how much information can be added to a card and you can upload screenshots, Excel files, documentation, and even files stored on your Dropbox drive.

Keeps tabs on team productivity

For managers, tools such as Everlist provide a really convenient way of managing projects, teams and what your team members are engaged in. Most of this data is contained in the cards as there are few global reporting tools in Everlist, but there is a Team Statistics tab in the top-right corner of the screen. This gives managers and team leaders a statistical overview of how their team in performing. This includes how many “points” your team has won based on Everlist’s own grading system.

The more important the task as defined when creating the cards, the more points your team gets. There are also more standard stats on how many tasks have been completed, a breakdown of the types of tasks that your team has finished, and an overview of how many work hours have gone into a product’s development so far.

See exactly how you're doing withTeam Statistics

See exactly how you’re doing withTeam Statistics


Everlist is generally a very simple, easy-to-use and effective Kanban-based productivity tool. It requires virtually no training and makes product development far more efficient and manageable. However, compared to more established project management tools such as Trello or JIRA it does feel a bit limited. For example, there’s no obvious way to setup push notifications or even notifications via email when changed have taken place on the board. This is useful because it’s not always clear what changes have taken place on a board without some kind of notification system.

Note that Everlist is only suitable for small teams as the free version only supports up to 10 team members. There are plans to create a paid, premium enterprise version but at the moment it does not exist. If you’re working in a small team though, and just need a simple productivity tool to improve standup meetings and structure product development, Everlist is quick, easy and efficient solution.


Clean and simple project management tool.