Managing Time With Timecard for Billings Pro

Billable hours are the most sacred things that could either make or break a company, particularly if you’re in the service industry. Apart from being key to boost revenues, billable hours are a way to keep lazy employees in check and gain credibility with the customer. The biggest issue with tracking time is getting everyone to submit their billable hours in a timely, organized manner.

Billings Pro offers several fantastic tools to track and submit time slips from multiple platforms to a centralized server. After the break, we’ll take a look at how functional their web based tool, Timecard, is.

Overview

Overview

Overview

Billings Pro is a uber popular time management and invoicing app for Mac, and of late, their iOS and Android apps are making quite a splash too. So why review a Mac/iOS/Android app here at Web.AppStorm you ask? Well, they have an awesome web based time management app that allows employees to track time using a web browser. That’s right, irrespective of the operating system your employee is using, they can track time and submit time slips to the server.

About Billings Pro

Billings Pro doesn’t stop at helping you create invoices and track time, it also strives hard to help build the identity of your brand. With Billings Pro, you can extend that branding to your invoices, estimates, and statements. The app comes with over 30 professionally designed invoice templates. Adding your company details and personal logo are quick and easy.

Not satisfied with the ready made templates? Then take advantage of the tools that come with the app to create your own. Either way, you can be sure that any invoice sent out has a professional, polished look.

How does it all Work?

Billings Pro users are of two types — the managers and the staff. Managers are the ones who create projects, assign staff to projects, send invoices, gather payments, and run reports. He or she has to be on a Mac or iOS device to do all the above mentioned things.

Managers & Staff

Managers & Staff

Your staff members are able to track time from any device that supports the latest web-standards. This could be a desktop on any platform or a smartphone that runs a modern web browser.

Pricing

Pricing

Pricing

Billings Pro offers two interesting price plans. You can either buy the app or just rent and pay as you go. Each license includes a single user of Billings Pro, Billings Pro Touch, Timecard, Switchboard and email support. Their premium support includes phone support, screen sharing, and priority email, but might be a bit on the pricy side for smaller groups!

Timecard

Staff Management

Staff Management

Once the manager installs and configures the Billings Pro app on Mac, a user account will be created and mailed to you. Follow the link in the email and login with the credentials you received. Since I set up the Billings Pro server on the Mac while evaluating the app, I found the process of creating a user and granting him/her rights to access the Timecard quick and painless.

Switchboard Settings

Switchboard Settings

As an admin, I had to create a Switchboard account in the name of my organization (that can be done from the app itself) and start adding users. Users can be deleted, their credentials changed and permissions updated from the app as well.

Timecard Login Screen

Timecard Login Screen

Timecard has a simple and intuitive interface with a focus on active projects with quick time, expense and mileage entry. It’s clearly built with what employees need to track in mind and it’s not overrun with complicated controls or options. There aren’t any reports to pull, financial data to check or estimates to create . The goal here is to track time and report that — nothing more.

Timecard supports all modern, standards compliant mobile or desktop web browsers on any operating system. So you should be able to use the app in the latest versions of Chrome, Firefox, Safari and Internet Explorer (Sorry, not IE 6!). Timecard’s interface scales nicely and with a larger display you can see your productivity increase.

Tracking Time

Timecard

Timecard

After logging into the switchboard, the first thing you’ll notice is the beautifully designed papers on the board design. You can see the projects you’re working on right now and the ones you’ve worked on in the past.

Completed Project View

Completed Project View

Once you tap a section, respective projects will show up as thumbnails. Projects from the completed section are read only with their approval status.

Ongoing Project

Ongoing Project

The ongoing projects section is quiet lively with a ticker ready to calculate your time and options to add expenses and mileage. You can start and stop the timer at your convenience and there’s an option to calculate idle time too (lazy YouTube watchers take notice). As a timecard user, you have total control over the time you track, until you send it to the manager. You can always delete certain time slips or add a couple if required.

Timer

Timer

Once you’re confident that all your billable hours are taken into account, hit Send and sit back and relax for the manager to approve it. All items — timeslips, expense and mileage claims — have a comments section for you to elaborate on their purpose and how they qualify for a reimbursement form the company.

Final Thoughts

Billings Pro is an awesome app and for the ease of use and eyecandy it offers and the price is totally worth. it. My gripe with it is that the app is isn’t available for Windows too. It shouldn’t be too difficult to create one for Windows users who have forever starved for something that works and looks good.

The timecard app is a sweet little addition to the bundle. It’s a clearly thought out strategy for small business and organizations who have desktops running different operating systems or for those who outsource work to freelancers. Billings Pro is the perfect app for those who aren’t inclined to use web apps and would like handle all sensitive invoicing and project management information behind their own firewalls.

Share Your Thoughts!

What is your take on Billings Pro? Is there a better solution that offers the same set of features?


Summary

Timecard allows to track time from any device that supports the latest web-standards. This could be a desktop on any platform or a smartphone that runs a modern web browser.

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