Today on AppStorm I’m going to roundup seven of the best applications that allow you to track time and expenses. These applications, mostly aimed at freelancers and small businesses, make the arduous process of creating invoices and tracking expenses simple and effortless – injecting a little fun into an otherwise boring task.
The web-based time and expenses tracking applications I’ve highlighted below all offer a variety of additional features and price points (many are priced on a per-user basis). These differences distinguish the applications, making specific apps better for different types of businesses and individuals. In order to help you find the perfect application all seven applications below offer free trials, with some offering a completely free package, giving you the chance to try before you commit to a monthly subscription.
Read on to find out more!
WorkFlowMax is a Xero product, which aims to align time tracking, expenses, and accounting (if Xero happens to be your accounting app of choice). WorkflowMax is great for freelancers as it’s capable of handling everything from incoming lead management, to performing the work, right down to reconciling the paid invoice (if you’re taking advantage of built-in Xero integration).
WorkflowMax helps to fix the problem of accurately recording working hours by allowing you to set a specific amount of hours to each task. The app will then give you notifications when that amount of time is nearly used up. The app uses six different options for time tracking including a timer, mobile site and Adobe widget. WorkflowMax offers a 14-day free trial for its potential users and upon signing up there is no setup fees or no contract, using a month to month pricing model.
Pricing: From $15 per month for one user.
Xpenditure, as its name implies, takes the pain out of expense tracking for freelancers. Perhaps the coolest feature of this app? Digitizing receipts. That means no more tucking paper receipts into an old cigar box. Xpenditure keeps up with your receipts and it even exports to your accounting app of choice for full-scale financial reporting with ease.
Through Xpenditure receipts can be scanned and stored in the cloud, this can also be achieved through using the camera on mobile devices. To ensure security Xpenditure also utilizes a technology named “miiCard,” a system which verifies your identify against linked bank accounts and IDs. A 30-day free trial is available for the basic package.
Pricing: From $5 per user per month.
Nutcache is a handy tool to keep track of time and expenses. Developed for project management, the application handles time tracking, invoicing, and expense tracking. It boasts some handy collaboration features, allowing you to invite coworkers and clients to comment on projects and share files with ease. Nutcache helps you get paid online too, through payment gateways such as PayPal or Stripe.
Through giving you access to collaboration tools Nutcache is an all-in-one project management application, giving you added functionality on top of just simple time tracking. With a basic UI and the utilization of a calendar to create timesheets for individuals, Nutcache is straightforward and efficient application. A 30-day free trial is available, giving you unlimited access with no credit card required.
Pricing: From $14 per month.
Aside from its simple, intuitive interface that makes time tracking simpler and invoicing even more speedy, Harvest adds a wide range of integrations with third-party apps including Xero, PayPal, QuickBooks Online, and a whole lot more.
Harvest helps to create timesheets by giving employers and employees the ability to manage and approve shifts through a dashboard. Harvest also utilizes notifications, serving to remind your employees of when to submit their timesheets. Through widgets built for both Mac and Windows, Harvest can also allow users to punch in and out of work. Harvest offers a 30-day free trial to potential users with full functionality and no credit card requirement.
Pricing: From $12 per month.
Hubstaff is a time tracking solution that was designed to empower teams to work together more effectively in real time. Running as an application on the desktop, Hubstaff uses a combination of screenshots, activity levels, and in-depth reports to enable freelancers, website owners and virtual teams to keep better track of the actual time they’ve spent working on client projects.
In addition to screenshots, activity monitoring, and reports, Hubstaff’s platform also includes key features like automatic payroll and GPS. It integrates with more than 30 popular business applications, which means users can work more efficiently and managers can gain a better understanding of which third-party applications their team members are running while they track time.
Pricing: From $5 per month.
Motiv is a business management app that is specifically aimed at freelancers. In addition to time and expense tracking, this cloud-based software adds proposal and contract creation, quoting, invoicing, and electronic signature capture to the fold. Plus it has a pretty nifty mobile app.
In addition to this array of tools, Motiv also gives your clients access to their own portal. Allowing them to know when you are working, giving them the ability to view contracts, invoices and quotes, and even see all former agreements. Giving your clients full visibility is a feature implemented by Motiv in order to help encourage responsible business practices and ensure your clients feel confident enough to keep using your business. Motiv offers a 30 day free trial for potential users.
Pricing: From $5 per month.
iBE.net is a bit like Motiv, only it’s aimed at small businesses as well as freelancers. The app is fully cloud-based, and it expands beyond simple time and expense tracking to provide more complex workflows and analytics, too. The app is also highly customizable, so if you have unique needs as a freelancers, it may be your best bet. Best of all, iBE.net is free for up-to three users.
These customization options are abundant across iBE.net and allow to create your own workflows and tailored analytical dashboards. For employers its easy to quickly gain an overview of time worked through these analytics, giving graphical representations of the data and allowing you to transform them into invoices. iBE.net offers a 30-day, fully functional free trial.
Pricing: From $149 per month.
BillGrid aims to solve a common issue, tracking time and expenses for different projects for the same client. BillGrid allows you to do just that for not only time, and expenses, but also invoices and estimates. If you need to send your client an invoice, you can also do this with one click from the time you have tracked across the entire project.
BillGrid also serves as a way to manage your customers, allowing you to store their details and business relationship history. This benefits users through allowing them to send estimates and customized invoices based on a specific client. Through BillGrid’s timer user’s time worked is automatically visualized in a timesheet. BillGrid doesn’t offer free trials, instead the first 30 days are free for every plan with the option to cancel before the end of the month.
Pricing: From $8 per month.
Now you’ve seen some of my choices of the best time tracking and expense applications for the web, visit our sister site GetApp where you can search and compare more of these kind of apps. Let us know the time and expense tracking apps that you use the most in the comments below!