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Like most people today, I prefer to save the majority of my files on cloud storage services, especially the work attachments I get in my emails. This helps me access my work files no matter where I am. For the past few days, I’ve been looking for a simple way to save all my attachments automatically to my Dropbox account so that I don’t have to upload them every time I receive an email. I did try IFTTT to see if I can create a recipe but it didn’t allow me to save the attachments in my Box or Dropbox account. It did save the copy of the email as text files, but that’s it.
Finally I found what I was looking for, in the form of Kloudless for Google Chrome.
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Email is the most important online service you use — it’s essential your online passport, used to login to most apps you use — but it’s often the most neglected. Sure, we check our email all the time, but how much time did you put into finding the best place to keep your email? Have you ever thought about the possibility of needing to switch email services, and how much that would affect your life?
Now’s the time to think about it. Let’s take a look at the best email services out there today, and how you use them to make sure you never lose all of your email. And perhaps, you’ll find an email service that you like even better than you’re using right now. (more…)
The internet is not as safe of a place as we wish, and passwords are far from impossible to crack. If you want to be safe, you have to take every precaution and extra step you can in order to make sure no one get access to your online accounts and services. These days, the majority of online services use two-factor authentication as an extra precaution to protect your online accounts.
Let’s take a look at how you can enable 2-factor authentication on some of the most important services you use: Gmail and Google Drive, Dropbox, Facebook, and LastPass.
Anyone working with two or more computers, a phone and a tablet will know just how useful Google syncing can be. By signing into your account you can access the same information – emails, contacts, tasks and more – on multiple devices.
But what about if you have more than one Gmail account and want to share contacts between them? Forget manually copying and pasting, or re-typing out scores of names and address. Soocial is a service that can do the hard work for you.
The concept of inbox zero is nothing new. It is a nirvana-like inbox state that many people try to attain. We all know the feeling of glancing at a bulging inbox with emails that are yet to be read, more that need to be responded to, and yet more that need filing or deleting. Doing this by hand can be time consuming, but if you have thousands of messages to deal with, Mailstrom could be the tool to get you back on the right track.
Mailstorm is a new beta email app designed to help you keep your inbox under control. Lets see if it’s the app you need to take your unread messages in your inbox by storm.
Google’s one of the best companies about adding features to their apps over time. The changes aren’t always welcome, of course, especially when they change things we like about their apps. Sometimes, though, it’s fun to be reminded of the best advantage of web apps: they can get new features without you ever having to install an update. When the new features improve your life, that’s very nice.
Today, Google added a new compose pane to Gmail that lets you compose emails in a floating pane much like the Gmail chat window. They also tweaked the research pane in Google Docs, a newer feature that makes it easy to research while you’re, say, writing an essay. Let’s take a look. (more…)
Attachments are incredibly difficult to manage, especially in Gmail. Sure, you can use one of their custom search hack like has:attachment myfile.txt to locate a specific file or files with a particular extension. The problem is, Gmail seriously lacks content relevant search, like what you see on Google Images. Being a Gmail user since its inception, I’ve sent and received tens of thousands of emails, and at least a tenth of them have attachments. I don’t have to tell you how messy it would be if you’ve to open every other mail to find that one photo your girlfriend shared with you 5 years ago (True story!).
There should be a better way, I can hear you say. Oh! Yes, there is and that’s exactly what I’m going to show you today.
Sometimes email and Facebook and Twitter and everything else isn’t enough. Sometimes, you need to send an SMS. For many of us, that sometimes is more often than we might think; no wonder unlimited SMS plans are still in vogue most places. When you send SMS messages that turn into a conversation, you can quickly send more messages than you even realize. And even though smartphones keep threatening to make SMS obsolete, the frank truth is that SMS is here to stay until everyone you ever txt has an internet connection on their phone and is using the same messaging app.
So you need to send an SMS, but pulling out your phone to txt while you’re sitting at your computer seems rather odd. Why not put the larger keyboard to use, and just send an SMS from your desktop? There’s a number of apps and sites that let you send free online SMS messages, but there’s one you likely already have open: Gmail. If you didn’t know you could send SMS messages right from Gmail, keep reading to see how you can sta in touch with everyone through Gmail, even if they don’t have email on their phones.
Gmail’s still one of the most productivity-focused webmail apps on the ‘net, and its strong ecosystem of 3rd party add-ons and native Labs extras let it morph into exactly the online email tool you need. One popular feature that Gmail doesn’t include is email scheduling, and there’s several tools that have cropped up to do just that. When you need an email to arrive in your colleague’s inbox at a certain time, you can schedule it and make it seem like you sent it right then.
Right Inbox is a new tool for Gmail that makes scheduling emails absolutely seamless in your Gmail experience. It integrates so nicely, in fact, that it’s hard to remember it’s not just a built in feature. Keep reading to see more about it, and why it might be the email scheduling tool you’ve been looking for.
Quick poll: Would you think of email as a productivity tool? Most of us use email all the time, from our phones and browsers and anything else imaginable, to stay on top of the loads of messages that bombard us daily. It’s a great communications tool, but hardly something that helps you stay more productive. A full screen writing too, a powerful to-do list app, a big red highlighter and a wall calendar might all count for tools that’ll boost your productivity, but email? Not hardly. It usually feels much more like a distraction.
What if email could instead be a tool that could keep you focused on what you need to do, when you need to do it? Perhaps it could bring you messages right when you want to deal with them, and let you write emails when you’re thinking about them but send them when they actually need to arrive in your colleagues’ inboxes. Maybe it could even automatically send those emails you have to send every so often, freeing up your time a bit.
That’s what Boomerang is. It’s a tool that turns Gmail into a productivity tool that makes email run on your own schedule. (more…)
