Irrespective of your career, there is hardly a chance that you could escape writing documentation. Creating, editing, collaborating, or organizing info – at least one of these tasks is part of the regular workflow these days. Office 365 and Google Docs are the biggest players in the online collaboration and productivity suites, and odds are you already use one of them in your daily workflow.
From time to time, a new web app rears its head to tackle the inefficiencies in the documentation process. GroupDocs is a next generation document management solution that makes it easier for businesses to collaborate, share, and work with documents online. After the break, let us see in detail how to make the most out of it.
Tasks that used to take days to do can now take a few hours or even a few minutes, thanks to the internet. Even ordering a physical book or CD from Amazon feels like it takes forever now that we’re used to instant digital downloads. When there’s any delay, it can feel incredibly frustrating.
Take, for example, signing documents. This process can sometimes take what feels like forever. We get the documents ready to be signed and either the signees have to travel to sign it together, or we have to mail the documents to them and wait for them to sign and send the document back to us. Try getting documents signed internationally, and the delays (and expenses incurred) are even crazier.
HelloSign, the makers of HelloFax, an app I reviewed a little while back, aims to make this process a whole lot easier for everyone that needs to get documents signed. Technology is moving forward and they are taking advantage of it, by giving you an experience that leaves you thinking “What did I do without this?” At least that was my initial thoughts as I played around with it and started to see how this could be very useful. (more…)
A little while back, I wrote a review of HelloFax and I came away definitely excited about where the technology of faxing documents was going. Like I had mentioned in that post, it still baffles me that the fax machine is still around and that people are still using it. What baffles me even more is the procedure that we need to go through to sign a document and send it back if we didn’t have a fax.
As someone who spends the majority of his day online, sending documents back and forth, this process can really be a pain. You have to print the document, then you have to sign it, scan it back in, and then upload it and send it back. There’s got to be an easier way to digitally send documents, if HelloFax could make it so simple.
Fast forward a few weeks and the last couple of days, I have been playing around with an app called BoxySign. The instant I saw the intro video, I thought to myself “This is it, someone finally has figured out how to do make the process of signing documents totally digital.” After that, I just had to try out it out and see if it was worth it.
In this Quick Look, we’re highlighting Signsquid. The developer describes Signsquid as the secure and legal way to sign contracts online!
No fax, no printer, no delays!
Signsquid is the only platform that authenticates signatories in two ways—through an identity link sent by email and a unique code given to the signatories by phone. Signsquid is a simple, secure, legally guaranteed platform for signing contracts online.
Read on for more information and screenshots!
Ever since the advent of the Internet, we have been subjected to huge information overload. This is particularly true in case you are a working professional. Multiple text documents have to be read, understood and summarized for team mates or to research more on the topic. At times, a brief summary of what the document is about could be a huge time saver.
Topicmarks is a web app that creates smart, interactive synopses from text documents in minutes. If you are someone who handles a lot documents over the course of a normal day, come find out how this web app could help boost your productivity.
In this Quick Look, we’re highlighting FormLizard. The developer describes FormLizard as an app that doesn’t just collect data, it produces completed documents from simple online interviews. Export forms in Word, Excel, or PDF. You can also e-submit to GoogleDocs, RightSignature and other integration partner accounts. Use FormLizard internally within an organization; open it up to selected persons, such as customers; or make your instance accessible to the public.
Read on for more information and screenshots!
As we’ve stated many times before, web apps are growing in popularity and increasingly taking over their desktop counterparts. Google Documents is now widely used for text, presentation and spreadsheet documents, even though it doesn’t offer the extensive features desktop apps usually do. SlideRocket is a great example of an extensive presentation web app that arguably rivals desktop apps.
Personally, I use Google Docs when I actually need to use a normal document editor but otherwise I actually use Coda, TextEdit or another basic markup/text editor. However, I still have desktop apps installed for those times I need to view or edit documents sent by other people. They just don’t convert well in my experiences so I’ve stopped trying.
What about you? Do you want to get away from being stuck to the desktop? Have you already? Or maybe you think web apps for office documents are evil and shouldn’t be used at all? I’d love to hear your thoughts in the comments below and, while you’re at it, let us know what apps you use for your office documents. Thanks!