Top 10 Apps: Web-based Task Managers for Business

Task managers have become essential tools in taking control of multiple projects and maintaining a successful workflow. Every task manager (or project management software as its generally known at a business level) will come equipped with basic features such as scheduling and mobile integration, but finding the perfect solution which fits your specific business needs is often a difficult and time consuming task.

Hopefully our list of the 10 best web-based task management apps will help in your search, if you haven’t already found yours.

[Update] This article was originally published on April 28th 2011. It was updated on September 15th 2015 to include the latest business apps.


Wrike is built for businesses of all types and sizes. Aiming to make the process of web-based task management simple, the service provides a user interface which is easy to follow and stacked with features. Wrike’s most desirable elements are its charts and activity stream, which give an instant and clear overview of task progress.



  • Wrike offers both freemium and subscription price plans.
  • Freemium: Up-to 5 users, bare-bones version of Wrike. This offers basic task management with mobile integration but lacks additional features such as time tracking.
  • Subscription service: $49/month for up to 5 users and $99/month for up to 15 users.
  • Enterprise service: Unlimited users, available upon request.


Mavenlink is professional, enterprise-grade task and project management tool which is renowned for its ability to control finances. This is achieved by giving you the power to create expense reports, control online payments, and integrate QuickBooks. Mavenlink’s also uses an efficient prioritisation system through for drag-and-drop re-ordering.

 Mavenlink screenshot



  • Each price point is billed annually.
  • $19/month for 5 users. Basic package with a cost of $4/month for each additional user. This package lacks financial and profit management tools.
  • Professional package: $29/month per user.
  • Premier: Complete package, contact Mavenlink for more information.


ProWorkflow is a simple task manger built for small to medium-sized businesses. Through a calendar-like interface users can drag and drop tasks in order to keep track of progress. ProWorkflow also gives you easy access to historical data, allowing you to monitor and analyze performance.

 proworkflow screenshot



  • Solo: $10/month. Built for a single user, limited to 10 active projects and a limit of up to 5GB of file storage.
  • Professional: $20/month per user. Unlimited projects.
  • Advanced:  $30/month per user. Built for multiple teams and groups working to together, 50 GB file storage.


JIRA is a popular and feature-heavy task manager built for issue and bug tracking. Due to this JIRA’s target audience is primarily software developers and service desk employees. Therefore if you have no need for bug tracking JIRA may not be best application for you.

 JIRA scrum project screenshot



  • Cloud hosting and server hosting are available.
  • Offers scaling price points dependent on the amount of users you require.
  • Subscription pricing: month-to-month with a 30-day money back guarantee for the cloud service.


Workfront is made for medium to large sized organisations. Workfront’s model is built around the idea that standard task managers fail to recognise that a task has many individual stages. Designed to follow projects from start to finish, Workfront prides itself on allowing superiors more visibility on the status of tasks.

 Workfront story board screenshot



  • Role-based licenses.
  • Yearly costs per user.
  • Request pricing depending on your needs with Workfront.


LiquidPlanner is all about creating an easy experience for every user. Tasks are set up in folders similar to documents on your computer, and an overview of all tasks is available on a dashboard. Uniquely, LiquidPlanner places a greater emphasis on the hours of allocation for a task.

 LiquidPlanner dashboard screenshot



  • All price plans require annual subscription with a 10-user minimum.
  • Standard: $29/month per user. Restrictions on the amount of active projects and clients.
  • Professional: $39/month per user. Access to more features and less restrictive on amount of active projects and clients.
  • Enterprise: $49/month per user. Complete package built for larger organisations.


KissIQ is basic but aesthetically pleasing task management tool. Built for freelancers and small businesses this beautiful application provides a simple bulletin board which gives a quick view at tasks, progress, cost and recurring costs. For those looking for a free way to manage tasks easily KissIQ is a strong choice.

Kissiq promotional screenshot



  • Free


Workflowmax is a task manager which offers the most desirable of features without breaking the bank. Designed with a three step workflow this service can help to start and manage projects as well as grow your business by recording crucial information.

 WorkflowMax screenshot



  • £15/month for 1 user. Up to £99/month for unlimited users.


ProjectPlace is different from many other task managers in that projects are setup in the form of Kanban boards. These boards are visual representations of tasks and can be assigned to members of a team. The boards are shown in columns which allows members to drag and drop cards depending on their progress.

 projectplace screenshot



  • Team: $29/per month per user. One project limit.
  • Enterprise: Contact ProjectPlace for information. Unlimited projects.

Zoho Projects

Zoho Projects is built as a complete business aid. By splitting the package into four distinct modules: tasks and milestones, document management, project calendars and meetings and project forums, Zoho makes sure that users find navigating the application an easy task. Additional modules such as billing, bug tracking, and chat rooms are available as optional add-on modules in higher paid price plans.

 zoho projects screenshot

Zoho Projects


  • All plans allow unlimited users, with the price points reflecting the number of projects you can create.
  • Free: 1 project 10MB storage. Basic features.
  • Express: $20/month 20 projects 5GB storage. Access to invoicing and budget tools.
  • Premium: $40/month 50 projects 15GB storage. Full integration, the complete package including the ability to create sub tasks.
  • Enterprise: $80/month Unlimited projects 30 GB storage. Same features as the premium price point.


These are some seriously great apps. What is your preferred task management app? If you’ve used any of the above applications, be sure to share your experience with us in the comments below. Thanks!!



Add Yours
  • I recommend you try Coolendar ( It’s new and proposes a new approach on planning. Check out and give us some feedback, thanks! 😉

    • It is similar to a free web based online time tracking and task management tool that is available in Google code. It uses Google Spreadsheet to store data. Best for project management too..

  • Klok is the best task manager. Runs on Adobe Air.

  • What about springpad? I love using it!

  • Wow, I’m seeing a lot of new (well, for me) and interesting task management apps. Thanks! I’ll be keeping an eye on Producteev and

  • RTM does have delegation … click on the task then from the drop down either “Send to” or “Share with”.

    • I don’t consider that task delegation because you’re simply sharing the task or sending it to someone as opposed to specifically assigning it to someone (team members or contacts) as other apps do. I view that as collaboration.

      • How is that not the definition of delegation? You’re assigning (hence the SEND TO) the task to another person to complete. To each their own, but I think you’re nitpicking on semantics at this point.

      • Sending a task to someone isn’t the same as assigning a task to someone in the way that some of these apps function. Delegation is more of a team-based feature.

      • I agree, Jarel. Assignment implies some status update feature for the assignee, thus a two-way communication not available for something merely shared. As a PM I think this isn’t delegation yet either.

  • the chart is not very accurate, e.g. Wunderlist (partially) supports Filters, Lists, Email etc.. and RTM has delegation, that are just two evidences for wrong facts in the chart

    • I suppose it depends on your definition of each feature. For example, Wunderlist, in my opinion, doesn’t support filters because the only filtering it’s capable of is by date or basic status, which is what I consider task focusing (focusing on a particular task date range or basic status). While Wunderlist supports lists, it doesn’t support them in the sense that some of the other apps do (like folders or labels). Perhaps I should remove “lists” from that feature point. From what I saw of Wunderlist, it has a link to open your desktop email client to email your lists but that’s hardly email integration in comparison to the other apps.

      In regards to RTM delegation, see above reply.

  • Wow, amazing, thank you for sharing. Wow.

  • Thanks for mentioning; I’d entirely forgotten about it. Its new beta interface is almost as nice as Flow. Now if they’d just say how much they’re going to charge eventually, I’d feel better about commiting to it :)

    Actually, I just wish CulturedCode would make a Things webapp. I’d switch to it in a heartbeat if it wasn’t too expensive and worked as good as the iPad version. Or they could just make a Windows version that would sync…

    • I think I heard a rumor that they had one in the works. I hope it’s true, I’d like to see what they can do for the web. :)

  • You forgot – it’s way better than Producteev, I’ve run them side-by-side and Toodledo has subtasks, task templates, and magic prioritization, all of which are critical and missing in Producteev.


    • I tried Toodledo. It has lots of neat features, but its interface doesn’t compare to these other apps. It almost made the list though.

    • I agree – whilst Toodledo’s user interface is horribly clunky compared to many of these others, it seems rock solid in reliability and has a good feature set. I also like the fact that I can use it to sync with my iPhone/iPad task app of choice – Appigo’s Todo.

  • Please.. Enough with all the to-do apps…

    Please bring something new to the table.

    • I suspect this will be it for awhile. A top 10 comparison was due considering the interest they’ve had.

  • You forgot, and
    They are great!

    • Solid apps for sure, but not quite top 10. 😉

      • Thanks for the useful list of task management software. It was helpful to include the feature grid as well.

        Thanks for the useful list of task management software. It was helpful to include the feature grid as well.

  • Thanks for the useful list of task management software. It was helpful to include the feature grid as well.

    For those of you interested in similar lists of online (or desktop) task management software, I’ve compiled lists and reviews at the Task and Project Management Software List.

    Note: also includes to-do list and project management software.

  • For implementing GTD you can use this web application:

    You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
    Syncs with Evernote, and also comes with mobile-web version, and Android and iPhone apps.

  • Our team recently switched to Apollo ( and we’re digging it so far. Apollo is to Basecamp what Flow is to Things.

    • Ah yes, Apollo is a great one too. Thanks for mentioning it!

    • can you give me an update on how you are finding Apollo so far !!

  • You forgot to mention which is great for personal tasks management as well as group collaboration and project sharing.

  • What about 5pm (

  • I love to use my own task mgt. app – Organisemee. It’s task management with a collaborative touch – including REAL task delegation.

    And we tweet tips how to become more productive – check Organisemee on Twitter.

  • I started using Producteev and it’s good just wish it had a mac app as well. Wunderlist looks great and works well on my iPhone and on the web but the mac software is extremely flakey and after a while refuses to start without crashing, in the end I gave up on all of them.

  • Just launched – be great to hear peoples thoughts :)

  • Thanks for that list. I don’t like to think about the research time it must take. We looked at a couple of comparison lists when we were thinking about a task management solution but a client suggested so we went with that. It’s really good and now that we’re using Dooster I’m curious about who uses what and kind of hoping to see Dooster on a list like this. I recommend you take a look at Dooster. It’s woth a recommendation.

  • HiTask is amazing online task manager.. easy to use .. has free version as well as paid versions.. you can also fwd yoru email to your hitask id and tasks get automatically added.. check it out..

  • Google tasks is new to me, I am using ‘Things’ in my iPhone, I am thinking about switching to google tasks because it supports online task management and can be used with my desktop and phone.

    Thanks for providing this list. I also check our other options mentioned in this.

  • Workflowy ( is by far the best organizational tool I’ve tried. It’s changed my approach to personal information management and collaboration. I’ve completely stopped using Google Wave, Remember the Milk, Google Notebook, Google Docs (except for files handling) in favour of Workflowy.

  • Zoho Task( is a cool online task manager. It is free with zoho mail suite( you can set reminder mail, repeat task ,subtask , assign tasks to others ,tags ,reports. And its Easy to use , do check it Out.

  • I recommend you TeamWox – is a free task manager for 10 users and groupware which include crm, helpdesk and hrm. (look at

    • Thank you, very rich functionality for free

  • I’ve not tried all of these. But, among whatever I’ve seen, clearly stands out. It’s the only app I’ve seen – that supports reminders for “non-hard landscape items” (truly GTDish in that aspect).

  • Seem to me like sponsored. by producteev. did not see any single feature that producteev doesn’t have.

    I think Asana and are picking up well.

    Producteev is user friendly and fast. The don’t support sub tasks. and when working with teams(more than 2 users) it becomes expensive. The pricing is on higher side. Also, they charge per workspace so that’s ridiculous.

    Asana is very user friendly and keyboard shortcuts is a big plus. Its free upto 30 users which solves my purpose of working in a team of 20+. Their Mobile app needs more improvement.

    Do is again a good app but the mobile app is not at all user friendly. looks like they have launched it in a rush. did not explore it further after reading their review and comparison with asana on techcrunch site.

    • Thanks for adding your opinion! This article was written earlier this year, and was our editor at that time’s opinion. It definitely wasn’t sponsored; our only sponsored posts are the Quick Look posts. The field’s changed quite a bit over the year, though, and there’s definitely a lot of apps to check out now.

  • I recommend to try – sharing tasks and requirements, creating teams, creating your own categorization, etc.

  • Thank you for this review,
    Our company uses Todoist and some other online application for some of our projects (I am not sure whether it is on the list), these things are quite good for our needs yet, but… could anyone here please recommend some application that can be simply transferred from the online mode to the offline mode. I mean some tool that can be implemented within our own office network and managed by our in-house admins (probably the software server can be installed on our corporate server somehow). That’s because we want to reduce these monthly fees for subscription and administration, and also to avoid problems with low-speed performance when online! Thanks!

  • Very cool list. I tried a few eg flow – but dont love it like you do 😉 It def looks nice But there’s something more style than substance about it. The opposite is an app called dooster which I’ve started using quite a lot. It’s kinda cluncky – design wise. But its got great features

  • You should also signup at for soon to be launched beta. It’s a task management app designed for teams, and looks nothing short of delicious.

  • You’ve mentioned “Getting Things Done” in the first sentence of your Producteev review, but nowhere else.

    I share your, uh, fanatical interest in task mgmt software. I think the methodologies they are based on (however loosely) create a dimension to the market worth understanding, along with software features and mobile integration.

    I’m guessing you’ve dabbled with what GTD is. If you’re over 40, you probably know the Franklin Covey daytimer process (worth experiencing, if not).

    I’d love to see you do another “Top 10” pass based on methodologies, and strengths of the implementation & product choices. Things vs. RTM vs. OmniFocus, for example (as leading GTDs) – if you approach your day like that (Inbox; Contexts), then how does Producteev or Flow stack up? In your opinion, is GTD as a method just not as useful as the approach the Producteev team has taken (even if they don’t have a sexy name for it, a book and an evangelist)?

    I guess I’m saying, software is only as strong as its use case focus, and use cases are only as strong as their methodologies. I’d encourage you to bring that layer into your reviews. Cheers.

  • Guys, you can try Nozbe (paid), TeamLab (Projects, CRM, Shared Docs, Calendar, etc etc, all free), and Asana (sort of like Nozbe but a bit more freebies).

  • Thanks for sharing your list.

    Please try Comindware Task Management – – it is free web-based task management software based on ultraflexible technology.

    • I just started using SaaS solution and I like it. Allows me to manage multiple teams worldwide.

  • Todosie is the newest web based task manager out there. Very simple and organized. Has some cool features like tagging and email forward. Its currently free with no data or project limit

  • Really impressive round-up.
    Thanks for the chart as well, very useful to have a quick glance at the winner.
    our company use, very convenient, neat and simple interface. it handles our collaborative tasks for projects.
    As a personal tool, i’m using Beesy, an iPad Note taking and To-Do manager, that helps to take notes in meetings and generates To-Do directly from my notes, then pushed into Groupcamp

  • I agree with James, templates are key. We use GroupCamp Project ( too for 3 key features: import of task lists from template projects 2) the Google Calendar sync of tasks and 3) the must have : the ability to add tasks from my email by Ccing a dropbox addess and the task is assigned to the person to which I send the email (changed my life!)

  • excelent rticle … thanks !

  • Great rund- up. I would like to mention another useful tool, KanbanTool ( ). My team likes it because of a possibility of adding tasks and comments via email, sync with calendars and friendly layout (which works right in all browsers).

  • what about Action method by the Behance crew

    • I’m using ActionMethod for some stuff, and recommend. It takes a little bit of practice to really streamline your process for their interface, but for me that turned out to be a good adjustment. Also they have coordinating paper products, if (like me) your inspirational processes seem to work better with paper and then move to the computer…

  • If you just want a dead simple todo list manager without any bells and whistles then give a try.
    You don’t even need to create an account to start using it.
    Very simple UI and some funky features to make life easier.

  • Try Organisr ( …

    It gives option to create multiple dashboard for different projects and each dashboard allows you to add multiple lists with different tasks which you can share with your team mates. Also have colour coding option for prioritizing your tasks.

  • Thank you! Wow, I couldn’t even find all these when I did a Google search. So I really appreciate your work putting these together.

  • I’m surprised Basecamp from 37signals hasn’t shown up here. I think it should probably get mentioned!
    I used it for a year and dropped it because I didn’t need its functionality at the time, but I’m considering signing up again. It’s super-powerful and rally popular…but maybe its more project management than task management (so didn’t make this list?)
    I’ve used Mavenlink too. Loved the sync with google tasks but not much else about it.
    Just wish so so much that google tasks was collaborative…it would be perfect because I use google apps for everything else anyway. But until I can share a list (not just send a static list) it’s useless for more than one person.

  • Great article! I now want to use producteev was wondering if you know any solution for it to track also the effort in minutes/hours ? i appreciate feedback. 10x!

  • this whole list seems like an ad for producteev.

  • There are so many complex apps just to manage todos. We used some task management app to share todos on projects with clients. Most of my client never used it as it was too complex for them. They ended up sending emails or word/google docs.

    Still evaluating a good app that can work.

    Has anybody got beta invitation from The app looks promising.

    • I wanted to try this, but haven’t managed to obtain an invite as yet. How do you like it?

  • Uh, nobody mentitoned Action Method by Behance
    Web based, standalone app, iPhone and iPad. Not cheap (9$/month) but great.

  • I’m trying out Teambox at the moment and it seems pretty good. I don’t think it syncs with calendar, but it does have other integration and some great tracking features and charts to help show progress on tasks.

    I liked Producteev but a lot of their features seem to be down at the moment (like filtering tasks, synching to Google calendar) and they have no iPad app – that last one is a small problem, but Teambox ticks it!

  • I liked fleents a lot.

    • I like the facebook look and feel of this one. Good for team and personal use. This site deserves my +1.

    • Why is it still in beta? I’m been using it for 2 months now and its still in beta..

  • I too looked all over the place. Productivity wise, is best – keyboard shortcuts, subtasks, copy/paste and tags all included. Weakness is no native app on mobile – apparently they are next on the list though.

    • I just signed up for this and it works great plus its quick, easy and cheap. On the mark!

  • How about Asana? Would be helpful if you can provide some information or feedback on it.

    free, intuitive,fully keyboard integrated, elegant non cluttered interface.

  • has a Pro version now, the price is 2$ per month and 20$ a year. Many new features is added, recently also a Review and it’s great!

    If you wish to get Pro for free, you have to submit some ideas until 2 September:

  • google trackthrough, free+source; simple, you can not compare this with basecamp or assembla

  • Hey, I wanted to let you know that flow absolutely works with teams, and it works really really well.

  • Very Good Article! Keep Rocking!

  • The simplest one is

  • I’ve been using GQueues for about a year an a half. It has a lot of great features but two major flaws: First is that there is no Search feature. Second is that one cannot select the completion date for task– meaning that you have check an item complete on the same day you actually complete it or else your completed task list will have errors and tasks that repeat based on the completion date will not be correctly scheduled.

  • I am an office guy who works in a fast past environment and use Outlook extensively.
    I need help finding a software which does all the following
    – project management for one user (just me) or an advanced task manager to help me organize my quarterly assigned projects/tasks
    – organize contacts/Accounts/groups and sync contacts with Outlook

    it looks like i need to combine a CRM to get the advanced contact/account management functionality and a simple project manager (single user)

    web based is preferred
    ability to sync contacts with Outlook is a big bonus
    Integration with email is not necessary

    please help

    • @Hosam: You could take a look at Remember The Milk (RTM). They now have a way to sync with Outlook tasks. You may end up needing to add another tool or graduate to something more complex, but if Outlook sync. You could also look into combining RTM with Gmail to get contacts and calendar sync as well.

      If not, then you may be right in needing a totally separate CRM-style tool. If you do, please report it back to this page. It’s a great centralized list of task management apps.

      Good luck!

    • Hi, I would recommend you VisioTask (, which has features you are looking for. It is not WebBased and for office use only (at least as of now), yet quite helpful for broader task management, as well as for effective coms with emails integrated with Outlook. Trust it helps, F.

  • we are currently testing trello which works well and would fit into the list.

  • I would like to recommend Cloudship ( It has subtasks, scheduled tasks, notes, collaboration. The interface is very clean and smooth.

    Cloudship recently sponsored web appstorm.

  • We think that calendars and to-do-lists are tedious and unintuitive for most people to use. That is why 2B people use email but a tiny fraction use calendars and to-do-lists. Lot of things we need to get done come through email and get buried under other email – e.g. a meeting request. Or they may pop in our heads at a random times. It is not convenient to pull out a calendar or to-do-list to put it on there. Just the # of clicks it takes to enter an appointment is hard.

    It is much more natural to “tell” it to someone to get reminded about it – e.g. text it, send an email. Probably, why busy (and rich) people hire personal assistants.

    Realizing this, we have created a service: to do exactly that. It makes calendars, to-do-lists and time management as simple as sending an email or a text message to your free personal assistant.

    Please check it out and give us feedback.

  • I’ve been using TaskWorkshop, up to 3 project is free, but I’m gonna stay here forever:) it’s the best tool I’ve ever had.

  • Another great tool you can also take a look at is Brightpod, a project management app specifically for marketing teams. It takes the entire campaign planning & collaboration online so you don’t miss anything.

  • We use Azendoo where I work and we LOVE it! It’s all about Task Management and Teamwork Collaboration. We assign Tasks, share documents and stay connected on the message board. It really keeps us in sync, plus I’ve almost stopped using email completely. :)

  • ProjectDesk is for web based project management – and it is free for up to 4 users.

  • Orbisoft have a free 45 day trial of their new task management software.

  • I am using another one, which is quite different from those ones in style and features. It is named VisioTask ( It has great colorful layout of tasks by priorities; all tasks are kept on just one page. Emails are liked with tasks, so it is easy to work on them. The tool also intelligently sorts them for me by tasks, which is useful and saves time. It is integrated with MS Outlook, so it helps working with my corporate emails.Overall, quite helpful to keep all data together with clear priorities. See yourself. Cheers. F.

  • we use never had any issues and support is excellent

  • Efficient To-Do List is also a very nice program, can you add it on your article?

  • Are they free to use.

  • I was looking for a simple task manager and I found really great one. Does anyone of you heard about SmartGTD? It seems to be a revolution in managing tasks created from Evernote’s notes :) Check it out: maybe some of you will find it useful

  • I would like to suggest Replicon’s task management softwar ( ) to be included onto this list.