12 Handy Tools For Invoicing and Time Tracking

Every service-related business – or freelancer – needs an invoicing tool to send invoices to their client. It should be simple to use yet produce professional enough invoices that will give a positive impression to your clients and hopefully make getting paid simpler.

If you search the internet, you will come across many invoicing tools with different pricing and features. Depending on your business size, you need to choose a service that suits your needs and can be easy on your pocket as well. It’s not so simple to find the perfect tool, so we have gathered a list of some of the best invoicing tools for your daily use.

Let’s take a look.

FreshBooks

FreshBooks is one of the best and oldest invoicing tools available on the internet. With FreshBooks, you can easily add clients, create projects, manage expenses, manage invoices and send them to your clients. The service offers a free 30-day trial after which you musts sign up for a paid plan starting from $9.95 per month. FreshBooks supports almost all the major currencies as well.

Freshbooks

With Freshbooks, users can even generate timely reports as well to get detailed information about the invoices they sent, revenues, profit and loss, tax summaries, export to PDF and much more.

Price: Starting from $9.95 per month (30-day free trial available)

Harvest

Harvest is a very useful and easy to use time tracking and invoicing app. Just like all other services, Harvest offers 30 day money back guarantee with plans starting from $12 per month, the service offers you unlimited clients, invoices and projects to work on.

Harvest

It might be one of the best tools I have used till now as it offers support for almost all the platforms including Windows, Mac, iOS, Android, Gmail and other popular applications such as Zendesk as well. You can integrate invoices with projects so you know how much time you spent on any specific project and what should be the invoice value depending on the amount of time spent.

Price: $12 / $49 / $99 per month

FinancialForce Billing

If you’re a Salesforce user, then FinancialForce Billing is worth looking into as a tool to manage your invoices. The application let you create invoices with just one click, pulling in data from the Salesforce CRM to automatically populate the invoices. You can choose whether you want to format these invoices for email or for printing, or you can post them up online through a customer portal.

financialforce billing screenshot

FinancialForce Billing

The great thing about FinancialForce is that it consolidates invoicing data with your accounts and sales orders, making everything accessible from anywhere.

Price: For pricing, you should contact FinancialForce for a quote

WorkflowMax

WorkflowMax is a multi-purpose app that’s designed to help you manage jobs, prepare quotes, and handle invoices. Its invoicing features are easy to use and give you a good degree of control over your invoices. Not only can you customize the appearance of invoices, but you can choose what information you want to include, and how the invoice is raised.

workflowmax screenshot

WorkflowMax

You can invoice by actual time and costs, percentage of quoted value, quoted/estimated time or by costs or progress amount/deposit. In addition to adding custom branding elements, users can include staff, times, and rates on their invoices. They can also issue multi-job invoices.

Price: From $15 per month (free trial available)

Fusebill

Running a subscription-based business? Then Fusebill could be the best option for managing your invoicing, along with reporting, cataloging, and dunning management. The application boasts automated invoicing to help you run your business more efficiently. You can integrate your subscription accounts with more than 40 different payment gateways, produce itemized invoices, and automate the delivery of virtual products to your customers.

 

fusebill screenshot

Fusebill

Price: From $399 per month (free trial available)

Paymo

Paymo is a powerful task management and time tracking app with great invoicing integration. It allows you to speedily transform timesheets into invoices in a just a few clicks. Of course, you can manually edit the data that appears in these invoices, tailoring them to the client that you’re invoicing and sharing with them via email.

paymo screenshot

Paymo

Paymo supports multiple languages and currencies and there are plenty of customization options that allow you to apply your company’s own branding to invoices.

Price: From $4.95 per month (free trial available)

Zoho Invoice

Everyone who uses the internet knows about all the tools offered by Zoho and one of them is Zoho Invoices. It’s a free alternative that allows users to create invoices and clients, manage expenses, create and manage projects with groups and more. And best of all, the service doesn’t even cost a penny; you can create invoices and send them to your clients.

Zoho Invoice Dashboard

Zoho Invoices is also integrated with different online payment services as well so that you can get paid easily. Moreover, you can easily create reports from your dashboard and get detailed information about the profitability of your business, check which products are popular and more.

Zoho Invoice application is also available on iPhone and Android.

Price: Free

KashFlow

KashFlow is an all-in-one accounting app for small businesses. Among its raft of tools for accounts, business payroll and tax management, is support for invoice creation.

kashflow screenshot

KashFlow

Invoices in KashFlow can be customized, edited, and even sent out automatically (in the case of recurring invoices). The app supports email push notifications, so you can be alerted when an invoice is overdue or if they’ve already been paid. Invoices can be sent out in PDF format by email, or printed from within the app. KashFlow is integrated with ViaPost, which automatically prints out and mails the invoice to the recipient, for those clients who need to receive invoices via traditional mail.

Price: From $5 per month (free trial available)

ReliaBills

Automating the sending of invoices and tracking payments is a breeze with ReliaBills. You can use ReliaBills to create customized invoices within just a few minutes. It even lets you add functionality whereby the customer can click to pay directly through the email you send them with the invoice. The app includes a feature that sends automated, personalized notices to remind customers if payments are overdue.

reliabills screenshot

ReliaBills

Price: Free, $34.95 per month for ReliaBills Plus

Blinksale

Blinksale is a simple and easy to use invoicing tool for business owners. The service offers a 15 day trial after which you must sign up for the paid plan that costs $15 per month. With Blinksale, you can create unlimited invoices, clients, and recurring invoices, send invoices as PDF, multiple currencies, PayPal integration and more.

Blinksale

One of the most impressive features I like about Blinksale is that it allows users to import contacts from Basecamp as well as Live Support in case of any problems. Blinksale also has a wide range of invoicing templates to choose from.

Price: $15 per month (15-day free trial)

Paydirt

Want a simple way to track time wherever you’re working online? Paydirt is a very nice invoicing app aimed at freelancers that use Chrome and work using web apps. Why? Because with their free Chrome extension, you can track your time – automatically – when you’re working on your clients’ apps online. Then, you can turn it into invoices that can be paid online easily.

Paydirt

Price: $8 per month (14-day free trial)

Invoicera

Invoicera is another simple and easy to use invoicing tool. You can easily create invoices, manage clients, add products, and manage expenses, time tracking, and project management, add staff and people to collaborate on projects, and a lot more. Invoicera offers a free plan as well that allows small freelancers and business owners manage up to 3 clients, 10 products and unlimited invoices. The service also offers iOS and Android apps that allow you to manage expenses on the go.

Invoicera


One thing that I really like about Invoicera is the invoice look and interface. It’s simple, clean and allows you to add your own company logo as well.  After creating the invoice, you can even download it on your computer in PDF format for backup purposes as well.

Price: Free / $19.95 / $39.95 / $99.95 per month

Verdict

So there you have it: 12 of the best online invoicing apps. As well as shopping around these apps, it’s worth checking out the top high-end business accounting apps as many of these include built-in invoicing features.

We’d love to hear which invoice app you prefer, and if you know about any good invoicing and time tracking tools that we didn’t include, we’d love to hear about them in the comments below!

Image Credit: Flickr

Update: This post was originally published on March 8th 2013. It was updated on July 13th 2015.


Responses

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  • Nice list though I’d like to suggest Yanomo.com as well. Easy invoicing with the option to create them from your tracked hours and expenses. Works great for teams.

    Check it out and let us know what you think.
    Cheers,
    Joost Schouten – Yanomo.com

    PS: Available as a Google app as well

  • Weird that a mention of the iPhone links to an affiliate for an iPod touch on Amazon when in actual fact it makes it look as if your clicking a link to see the iPhone version of the Zoho invoicing client. Nothing against these links but at least make it relevant and link it to an iPhone and not a different product entirely.

  • Ah and now I see its automatic as it’s just done this to my comment too.

  • You forgot Zervant (www.zervant.com/en/).

  • I’ve basically tried most of them a while back when I was in the market for something to improve my time management and I finally settled with Paymo http://www.paymo.biz/ because it combines 3 things that I need: time tracking, project management & invoicing and they have an automatic time tracker as well and that’s a nice bonus.

  • I’ve never looked back since switching to Xero.

    http://xero.com

  • For french SMB, MaTPE.com provide a low cost invoicing solution which can manage all specific legal rules for invoicing when you are an european company.

  • I miss cronsync – Web-based time tracking, task management and accounting

    There was a great review at web app storm last year:

    http://web.appstorm.net/reviews/finances-reviews/cronsync-review-one-year-on/

  • Nice list. You could probably take a look at facturandum as well (http://facturandum.com). Invoicing, time tracking and simple project management.

    Cheers
    Stefan

  • Using a UK-based web app called FreeAgent. Definitely worth a go, especially you’re based in the UK.

    http://www.freeagent.com

  • Nice list. I’d like to add http://desktime.com as a simple time-tracking tool. I’d say handy indeed!

  • I thought I’d add http://spryinvoice.com to do the list. It’s much less complex and saves your invoices on the fly. No need to log in.

  • Great list. Here’s another one to add: http://www.timecockpit.com. There is a full client for PC and a browser version available.

  • I’ve been using BlinkSale for years and love it.

  • I have been using Handdy invoices for a few months. It is much more simple than any of these tools. http://www.handdy.com/invoices

  • Good list. I am always looking out for better options and if I come across some, would surely check it out. I came across basecamp, Quickbooks, Replicon and I had been using all these tools till date.

    The good part is that all these tools integrate with each other and especially Replicon(www.replicon.com/time-bill) is an excellent time tracking and billing tool.