You just simply cannot ignore emails. Now that almost all individuals and businesses are online, people are mailing the jeepers out for one thing or another. At least with telephones you just can turn them off or yank them off the wall to avoid the barrage of calls, useful or otherwise. But with an email inbox, there is very little control over the incoming traffic.
If you’re looking for that urgent project update from your client, in all possibility you will have to wade through the weekly newsletters, funny videos recommended by friends and bill mailers among others. To help you keep your sanity we’ve put together a bouquet of apps that tackle email overload, after the break.
With so many apps to sign up for review on a daily basis, I would be totally lost without OtherInbox. OtherInbox solves email overload in two brilliant ways. First with the disposable multiple email addresses you can redirect emails into their own little folders. You can have one email address for all the bills or one for each one of the billing companies.
For those of us with existing overloaded email inboxes from popular email services like Yahoo or Gmail, the OtherInbox Organizer is a welcome cure.
After linking the email account to OtherInbox, the organizer imports all the previous emails and sorts them all in a few minutes after assigning the emails their new inboxes. OtherInbox also organizes shipping information, payment reminders and upcoming sales, then places them on your calendar. All of this happens within a few minutes of signing up and you don’t have to setup filters or install plugins.
Once the organizer is done, you can just choose to access only those emails that are relevant and important. With OtherInbox you get to save a lot of time and get control over your inbox as well.
0Boxer is a Google Chrome and Safari plugin for clearing out emails from your Gmail inbox. Did I say plugin? The developers pitch it as a game and you get rewarded for for every action you perform in your inbox – composing, reading, replying, archiving emails. All the points you have accumulated are shown on top of the screen and it gets constantly updated as you work through your inbox.
Now that badges are all the rage (like the ones from Foursquare, Gowalla, Glue and the like), 0Boxer motivates you with a new badge once you achieve certain milestones. If you are someone who is very particular with statistics (score), the profile page gives you the number of points scored per activity.
Want to help your friends clear their email inboxes too or just looking for some real competition? The app has a great leaderboard displaying the email ninjas who top the daily and weekly charts. 0Boxer is just our kinda app, as much play as possible in the workplace as possible.
Postbox is a desktop email management app that helps you combine multiple email inboxes into one to make you more productive. If you wish, you can group email accounts, like work, personal, blog etc., to reign in the flow of communication. So wen you click on a group, you get to see all the messages to received in those accounts in the same window.
With the help of the Postbox Focus pane, you can segregate emails into manageable chunks based on their priority level. The app also has a conversation view of emails and allows replying to the mail without having to open a separate compose window. The tabbed interface helps you keep multiple emails open and saves a lot of time to go back and read them one by one every single time. Postbox lets you search for emails, files and images while composing an email.
Postbox is available on Windows and Mac platforms and costs $39.95 after a 30 day free trial.
Gmail Priority Inbox is probably the first important effort any major email service provider has launched to help their users. As with everything Google, Priority Inbox uses adaptive algorithm to prioritize emails that are important to you. The algorithm uses information based on your emailing habits, such as the keywords you use the most, the people you frequently e-mail and the subject or topic of email you open and reply the most etc. Emails that fit these criteria are automatically brought to the top of your Gmail inbox and marked as important.
The algorithm learns with every email sent and gets better over time in promoting mails to the top marked important. Not everything is automatic, if you find an email snuck past the algorithm, just mark it less important and it will find itself demoted from the priority section. You can enable the priority inbox from the Settings page for free.
ActiveInbox is another browser plugin that strives to turn your Gmail account into a productivity powerhouse. Formerly known as GTDInbox and GTDGmail, ActveInbox is a Google Chrome and Firefox plugin for a better control over Gmail & Google Apps email accounts. ActiveInbox perform its magic and turns emails into tasks assigned to projects ie. assign a status for each email and move all emails into their respective projects. Now you can get back to things that can be handled at a later time and complete the ones that are pressing.
You can also track the emails that are awaiting a response. With the drop down menus, it is just so easy to assign emails a follow up date. The basic version of the app is free and if you are looking for premium features like automatic label recommendations, you will have to pay $24.95 every year.
AwayFind is a great web app that helps you find your most important emails. Using email FROM addresses, you can define a set of filters. Based on these filters, once you receive an important mail, the app will ping you with a call, SMS, IM, DM (Twitter). Alternatively, AwayFind can forward the mail to someone you have specified.
The app works for both Gmail and Google Apps email accounts. It is currently in beta and is available for free.
Share Your Thoughts!
Do you use a great app to take care of your emails or a cool tip may be? Share your thoughts in the comments section. Thanks!