10 Great Team Communication Apps

We may live in the information age, but today, communicating with your coworkers often isn’t as simple as just walking over to their desk. Often we’re working with people across the globe, and the internet is the main way we can stay in touch. To work efficiently in this new age, we need better ways to stay in touch.

The good thing is, there’s more ways to communicate now than ever before. You don’t have to wonder if you can stay in touch, but you do need to find the best way to stay in touch. Last week, we asked you what communications tools you use. We’ve rounded up the best and most popular communication tools, including old standbys and new tools you may have never heard of. Keep reading to find new ways to stay in touch with your team, wherever they are.

1. Email

Gmail: the webapp most of us live in 24/7/365

Love it or hate it, email’s still most of our primary online communication tool. Whether you’re using Gmail, Exchange, or any other email system, it’d be strange not to have a company email account. And a personal email. And a school email. And likely an email address for your dog.

So what’s so great about email? The same thing that was great about paper letters, minus the dead trees and $0.42 stamps. Email is great because its universal; everyone’s using it. You can send an email from Gmail to someone using MobileMe, and it just works. That’s not the case with most other communication tools. Then, you can use it whenever. Unlike chat and phone calls, you don’t have to be there right then. Finally, you can add images, attachments, rich text, and more, making it a passable system for sending anything you need to communicate. It may have problems, but we’re not leaving email behind any time soon.

2. Skype

Skype: text, voice, and video chat that just works

Skype may be primarily marketed as a personal communications tool, but it’s entrenched in businesses as well. Best known for cheap voice calls over the internet to traditional phones and other Skype users, Skype is also great for video chats. You can even do group video chats with up to 10 others at once. Surprisingly, though, I find I use Skype for traditional text chat the most, and have come to rely on it to ask colleagues quick questions no matter where they are. One great feature of Skype text chats is that you can send messages when someone’s offline, and they’ll get them the next time they login. That brings the convenience of email to IM.

3. Team on the Run

Team on the Run screenshot

Team on the Run

Team on the Run offers a way for businesses of all sizes to engage in secure, private, and immediate communications. With security at the very center of the app, users are able to exchange confidential information through mobile messaging. Designed to helps businesses save office space, time and money, key features include: secure messaging, Walkie-Talkie capabilities, corporate directories and cloud-storage access. The app is currently available in English, Spanish and French.

4. eXo Platform


eXo Platform

eXo Platform is much more that a communication tool in a traditional sense. It’s an enterprise social networking solution. eXo Platform gives you the opportunity to connect with colleagues, partners and customers leading to better teamwork, productivity and employee engagement. It’s a great tool to reduce email dependence and, whilst being open source and having full integration options, it has tons of features ready to go on initial deployment. eXo Platform’s core features include social networking, video calls and chat, collaboration and content and document management.

5. Yammer


If you like Twitter, but don’t want all of your communications to be public, Yammer might be the perfect tool for your team. It’s a private group communication tool that only lets people with company email addresses sign into the network. Once it’s setup, it’s a simple microblogging service where you can update the status of your projects, send messages to others, and form groups for private team communications inside the company.

6. OnStream Meetings

OnStream Meeting screenshot

OnStream Meetings

Onstream Meetings is an easy-to-use, accessible, cost effective, multilingual cloud-based service. Built to enhance your interactions with customers, prospects and colleagues, Onstream Meetings is accessible via voice/web anytime and anywhere. With no hardware or software pre-installation, training or configuration required, Onstream Meetings is simple and intuitive to use.

7. SendHub

SendHub screenshot


An all-in-one solution for business, SendHub helps teams to communicate smoothly and consistently across all devices. With features like SMS, voice calls conference calling and file transferring, the SendHub App offers a an array of communication methods with zero investment in new hardware. SendHub’s beautiful and simple user interface makes it incredibly easy to use. It’s perfect for dynamic SMBs looking to eliminate their existing, cumbersome landline systems, save money, and gain efficiencies.

8. 37signals Apps: Basecamp,Backpack, Campfire

37Signals range of apps

37signals range of apps

The team at 37signals has a knack for making powerful business apps that are still incredibly fast and simple to use. Their original product, Basecamp, is one of the most popular online project management tools. It can help your team communicate without email, by sending messages inside Basecamp about your ongoing projects. Campfire, the online group chat app from 37signals, lets you setup chat rooms for your team that keep records of everything said so you can go back and find specific conversations, anytime. Then Backpack, one of their lesser-known products, lets you create pages easily to share information and store important data and files for your team. All together, the 37signals Suite can keep your business communicating and collaborating with your clients with less hassle than you’d have with email and other tools.

9. Chatter

Chatter from Salesforce

Salesforce is one of the biggest names in enterprise webapps, and they’ve taken online communications seriously as well. Rather than lose out to Twitter, Campfire, and more, they built Chatter and released it for free. It looks similar to Google Buzz or Facebook, with status messages, images, and in-line comments. However, it’s designed to keep your company’s communications private, and only employees can join your network. With apps for mobile devices and desktops, as well as a powerful webapp that integrates with Salesforce’s other apps, it’s a strong contender for enterprise or smaller business communications.

10. HipChat


HipChat is one of the newest chat apps that’s designed to make team communications simple. At first glance, it’s very similar to 37signals Campfire, with an ongoing chat that’s easy to search and lets everyone join in. However, HipChat takes it further, with strong support for restricted groups. Additionally, you can start a direct private chat with any other person in your HipChat account. This lets you use HipChat for team and direct communications. It also includes support for video and voice chats, so it could easily be the one communications app for all of your team’s needs.

Other Great Choices

Even with all of these great options, there are still many other apps teams around the world use to communicate and stay in touch. Many readers said they use Google HangoutsAIM, Yahoo! Messenger, or even Apple’s new FaceTime video chat to communicate with their team. Even Facebook chat and SMS text messages count today. Plus, you can’t forget the venerable telephone; after all, our fancy smartphones are still supposed to be telephones for traditional voice calls. The best communications tool for any team is the one they find easiest to use, even if it doesn’t have the latest features. At it’s core, communication is all about exchanging thoughts. With the internet, there’s more ways to do that than ever before.

Did we miss your favorite app? What’s your favorite way to communicate with your team?

Update: Post updated on 28th May 2015. It was originally posted on May 5th 2011.

  • Khamelion

    Really almost NO ONE in Europe use Google Talk or AIM.

    They use LiveMessenger and THAT kinda sucks for mac user.

    • Catalin Cimpanu

      or yahoo messenger

  • http://www.blogtronix.com Eli McCargar

    One product that wasn’t mentioned here, which is probably most similar to yammer and 37signals, is Blogtronix Enterprise, which combines customizable profiles, groups w/ blogs/wikis/document repository/events, multimedia microblogging, and more all for only $1/user/month SaaS. One key difference from Yammer besides price, customization, and wikis, is the ability to host your community behind your firewall.

  • snoofox

    present.ly (http://www.presently.com/) seems to be an interesting tool similar to yammer, with nice features for group communication and collaboration.

  • http://ru.linkedin.com/in/akarlov Alexey Karlov

    The first four steps are beautiful [smile]
    Basecamp but the best!

  • http://www.graphiics.com Graphiics

    Its really superb collection I am using 4websites

  • Mary J

    Out of all of above tools I use Yammer, Gmail, Gchat, Skype to collaborate with my team & I also use DeskAway to manage my projects & tasks.

  • https://podio.com Adrian

    We only use Podio (https://podio.com) – completely replacing email for internal communication and also got rid of most unsocial spreadsheets.

  • Marianna Mills

    This system has good reviews on the Internet and will be very useful for many users. We are a non-profit organization, and every day we face a lot of urgent work issues. Now we use the Corporate Telephone System with IP PBX http://www.teamwox.com/en/groupware/articles/318/ip-pbx-voip-phone-system free, and we can easily and conveniently. Maybe it will be a useful tool for communication?

    Thank you.

  • Ghyslaine

    We use Minigroup for our group communication. Both for business use and private use – it’s practically free and crazy simple to use.


  • Miko Meltzer

    You missed one of the most used ones in Europe….. RumbleTalk
    Which is a group chat for websites and also in facebook pages

  • https://www.blossom.io Thomas Schranz

    You might also want to take a look at https://www.blossom.io a very lightweight project management tool for product teams working on mobile & web apps.

    We are very close to shipping tight integrations with the popular team group chat services HipChat, Campfire and FlowDock.

    Our integrations provide a very seamless way to stay in touch with your team because every time you make an important update inside of Blossom we will automatically share what happened in your team’s group chat.

    This is especially convenient when a designer uploads a new design mock-up or when an engineer marks a card as blocked.

    I’m really excited about these integrations because it feels incredible when your favourite productivity tools work together seamlessly.


  • http://teamstinct.com Tom Carnell

    Great post, thanks! By the way, my company has started using ‘teamstinct.com’ for internal team communication – its simple and really helps team members stay up to date and focused.