Put Your Email on Autopilot with OtherInbox

Email communication has not changed much in the past decade, but the amount of email we get daily has grown exponentially. Be it relevant communication or spam, the sheer volume of emails received impacts our email productivity. Inboxes are inundated with too many newsletters, product updates and countless other services that send emails adding tremendous noise to the conversation stream.

OtherInbox comes as a cure for email overload. The Otherinbox team has not reinvented the email infrastructure, but has created a web app that acts as a workaround for common email painpoints. In this review, we’ll take a look at how OtherInbox solves email overload by using multiple email addresses.

Overview

Unlike other email services, instead of giving a single email address OtherInbox lets you create multiple email addresses using your own subdomain (username.otherinbox.com). There is virtually no limit to the number of email IDs you can create with your subdomain. The best part is, you don’t have to create email addresses in advance from your OtherInbox control panel. You can create an email address on the fly, while signing up at a site. Cool isn’t it?

OtherInbox Home

OtherInbox Home

Pricing

OtherInbox follows a freemium business model. The main difference between the free and premium service, is the free service only displays mails received in the past 30 days. If you want to be able to view all your messages, you’ll need to subscribe to the premium account which costs a nominal $19.99 annual. For business users, OtherInbox allows creation of up to 10 delegates per account and their mailing activity is reported back to the administrator via a daily summary.

Pricing

Pricing

Sign Up

The sign up can be done in two ways. First, you can sign up by linking your existing Gmail, Yahoo, Hotmail or AOL account and let OtherInbox organize the mail for you. The second option is creating an Otherinbox account without inbox analysis.

Inbox Analysis

Inbox Analysis

To start, let’s proceed with the second sign up option. The sign up page is simple and straight forward.

Sign Up Page

Sign Up Page

After filling out the form, the account can be activated via the confirmation mail sent to the registered email address.

Confirm Email

Confirm Email

Those who hate lengthy mail IDs can use the username.oib.com subdomain instead of username.otherinbox.com. Mail will be delivered without fail for both subdomains.

Creating Multiple Mail IDs

OtherInbox addresses can be used to sign up anywhere in the web. For example, let’s say that I am tempted by an offer from wemightspamyou.com and want to sign up for their newsletter. To avoid a possible spam blitzkrieg, I do not want to give out my real email address. Instead, I decide to register with the email address [email protected]

Multiple Email Ids

Multiple Email Ids

There is absolutely no need to create the [email protected] email address from your OtherInbox account beforehand. OtherInbox creates an email ID once it receives mail addressed to your subdomain. A folder is created in your OtherInbox account for each of the custom address, and all future conversations with that mail ID are stored in that folder.

Create Email IDs

Create Email IDs

OtherInbox lets you create an infinite number of mail IDs to keep your inbox more organized. You can use one email ID for signups, say [email protected] or alternatively create an email ID for each website you are signing up like [email protected], a[email protected] and so on.

Multiple Email IDs

Multiple Email IDs

All common email operations like read, archive, search, delete and reply can be done on all the custom addresses from a control panel with a familiar Outlook-style layout. When you login to your OtherInbox account, it features folders from every site you signed up with multiple addresses in the left pane. To read mails from a particular address, simply click on the respective folder and you can view/read all emails sent to that address.

No Filters

No Filters

All this is possible without creating filters or even without logging into the OtherInbox account ahead of creating the email IDs. Sign-ups, newsletters, promotions, alerts, and personal mail can all be filtered, managed and grouped by OtherInbox in their own sweet little email IDs.

Stopping Spam

If a mail address is flooded with spam as suspected, all you have to do is to click the “Block All” button and that address is disabled completely. You will not receive mail from that particular address again. However as an after thought, if you want to receive mails from that address, you have the option to re-enable that inbox again.

Block Spam

Block Spam

Importing Mail From Other Accounts

To further enhance email productivity, OtherInbox can also import messages from any IMAP enabled email account and help in organizing the imported mails like newsletters, receipts, coupons, etc. Currently, there doesn’t seem to be a limit on the number of emails that can be saved in your OtherInbox account.

Organizing emails from another mail ID can be done while creating the account or from the settings menu after signing up, at your convenience.

Importing Email

Importing Email

Choose the mail service from the left panel, enter the login credentials and the import process will begin. OtherInbox takes a few minutes to import and organize all the mail. The entire process runs in the background (server side) and you will receive an email once the import is complete.

Email Scan

Email Scan

Once the import is complete, mail is grouped into their respective folders, eliminating noise from your conversation.

Email Grouping

Email Grouping

Settings

OtherInbox lets you tweak the account from the settings page. All the mail can be exported from the settings page in plain text format for archiving. For those of us who prefer to use their own domain instead of a generic subdomain, that option comes with a premium subscription.

Email Export

Email Export

Messages via RSS Feed

OtherInbox has additional options to auto-forward all incoming mail to another email address and to read your mails via RSS feeds. You can create an RSS feed for the entire OtherInbox account or for unread, saved and deleted messages.

Notifications

Notifications

In addition, digests of the account can be scheduled at various intervals from the settings page.

Final Thoughts

OtherInbox promises to “Put your email on autopilot”. So confident with their promise OtherInbox has gone ahead and trademarked that tagline. After using the service for almost a year now, I’ve found that claim to be very true. I am reading only the mail I actually want to read. Gone are the days when I had to click the “Report as Spam” button multiple times a day. OtherInbox mailboxes are ad free and have encryption (https) turned on by default. For the rich set of features it offers, Otherinbox premium is a steal for less than two dollars a month.

Not being able to read mail that is more than 30 days old does irk me at times, but that problem can be solved with a premium subscription. After many months of using the service, I am surprised at the serious lack of new features. However wonderful the app may be, OtherInbox needs to push forward with newer features to keep the service going. I’m giving a 8/10 to Otherinbox with a strong nudge to incorporate new features.


Summary

OtherInbox, Inc. is an Austin-based company that builds technology to automatically organize emails from online shopping and social networking sites. This puts consumers in control but also creates unique opportunities for improving the relevance and targeting of email marketing.

  • OtherInbox  | 
  • Free / $20 per year / $100 per year  | 
  • OtherInbox, Inc.
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Responses

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  • OtherInbox is fantastic. I’ve been using it for a little over a year now and can’t imagine not having it. Even if you use it for signing up for site newsletters and contests (which the free version is perfect for), it’s worth the time and effort.

    I was also surprised to find out what companies are serious about privacy and which ones don’t. OtherInbox makes that quite easy!

  • Gmail has had this feature built in for years, this entire app is obsolete. You can modify your gmail account by adding a + followed by any text string to accomplish this exact same thing.

  • OtherInbox seems nice and the pricing is fair, as far as Premium version is concerned. Business version is too expensive, but don’t forget about free one.

    Justin, not everyone uses Gmail, remember about it.

  • why all of this? Roxha?