Free Group Collaboration with Groopt

It’s no lie that there are plenty of project management apps out there. However, most of these are targeted at businesses and while this is completely understandable as these are the core user base for this type of productivity app, some of them can seem a little bloated for the everyday user who just wants to get productive with their friends or smaller organisation.

If you’re part of this sector and are interested in an app that can do this for you, a nifty app called Groopt may be right up your street.

Overview

Groopt is an app for team collaboration and with an interface akin to that of many popular social networking websites, it’s not hard to get one’s head around the interface quite quickly. It features integration with many popular tools to ensure that project management can work seamlessly with external services and overall streamline the process required to get a project well on its way to completion. Its interface allows users to immediately begin sharing content with others within the app and it sports a variety of features that could prove to be popular to many projects.

Overview

Overview

Getting Going

Once you’ve created an account with the app or logged in using one of their universal login platforms, you’ll be able to begin taking full advantage of what Groopt has to offer. Let’s presume that you’re using the app to plan a project within your small organisation. A fundraiser or outing, perhaps. In that case, the first thing that you’re going to need to do is ensure that everyone else you’re looking to collaborate with is using Groopt, too. After all, I imagine it’s very hard to collaborate when there’s only one of you. Groopt makes this incredibly easy and you can invite others to your project in seconds either through email or by using the built-in Facebook Messages invitation method.

Inviting Collaborators

Inviting Collaborators

Stream

When logging into the app, the first place that users are taken to is the stream. This is the central location for everything posted within the project and could be likened to the sort of ‘news feed’ element of Facebook or the timeline of Twitter. It features all of the content added within the stream and allows for additional info to added in the form of text-based posts, files, links and more. Overall, this feature is incredibly useful if work is being carried out on a project and those involved want to quickly update others with their progress on a particular thing or get their feedback. This content can be commended as ‘cool’ with a click of a button to show appreciation and the app also allows these items to be commented on.

The Main Stream

The Main Stream

In addition to this, the app also provides each individual user with their own stream where they can post other private information that they may not want to share with other users just yet. Groopt provides a very simple way of describing the privacy settings with these: everything posted within the stream is public until modified otherwise and everything in the private stream is private until modified otherwise. This is a very simple and interesting idea that some other apps could definitely use to better ensure privacy is respected.

Personal Stream

Personal Stream

Organising

Groopt comes with several features that allow those involved in projects to easily get everything organised inside the app. One of the main features of this is the calendar tool; after all, what project management app isn’t complete without a calendar? Luckily, Groopt’s calendar is one of the better ones and with a click of a button, appointments can quickly be added to the calendar. It supports tagging so that related events can easily be tagged and found quickly when required and overall, ensures that management of time is easily handled.

The Calendar

The Calendar

The app also features a nice little file manager that allows files to be organised in the browser much in the ways that Dropbox’s web interface and other file storage systems handle this task. Though the default folder structure is somewhat daunting, the app provides a fairly standard amount of file storage to get things organised within the app. A document editor is also included in the form of Zoho Writer and Zoho Sheet that allow documents to be edited and this overall cements the fact that a lot can be handled inside Groopt. However, as of writing this, there seems to be some problem preventing actual opening of the document editors and creation of files – something that definitely needs to be sorted out before full advantage can be taken of the app.

File Manager

File Manager

In addition to the built-in tools that Groopt provides, it also provides integration with apps such as WePay to allow group payments to be processed and handled inside Groopt. There is also support for polls and lists to be created inside the app to aid in collaboration and for users to manage ideas and get feedback from others.

Some Bad Points

One of the problems I did find was that, though it’s clear to see that the developers have wanted to try and make a nice experience for the users, there’s a lot of JavaScript elements being loaded that seriously slows down the use of the app. While the bells and whistles are there, even those extra few seconds taken for each part of the app to load can be a bit annoying for the average user.

In addition to this, the branding of the app is also a little bit confusing. Once logged in, the user is taken to a completely different domain, but the interface is still branded as Groopt. This can be quite confusing for the less-tech-savvy users that are concerned about which websites they log into.

Despite these, the app seems to do its job incredibly well and with a facelift, I imagine it could be quite beneficial to some organisations wanting to fully embrace the management of their projects.


Summary

Collaborate easily with group members with Groopt. With a social network-like interface, migrating to the service is a breeze and it comes packed with a variety of features to ensure project or task management is seamless.

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  • Lars

    Well, I wanted to give it a try but actually the registration confused me so much I didn’t complete it. Not for beeing “less-tech-savvy” but just because of the impression that “another” product wanted my data. For me, this is a no-go, it is not even mentioned in the process!

  • http://www.infostreet.com/ Rocio Ramos

    Although this seems like a unique experience, I’d probably stick with using Google groups or create a Google site to collaborate.

  • svetlana

    Thanks for the review of the new tool.It can be a problem that the tool is a bit slow, but at the same time it has many different options. As for the brand name, I think it depends as teh more unusual name the more successful it can be. For example, Comindware task manager is the name which some users find unusual, but at the same time it is a great tool.

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