With the advancement of technology, it is a wonder that fax machines are still around. Although I don’t rely on faxes as much as I used to, I still find myself needing to use one at least once a month or so. There is no way I’d go out and spend the money to buy a dedicated fax machine, plus add another phone line to my bill.
For a while, I was using a cheap fax service online, or I would take advantage of the fact that we had a fax machine at my work office. But then I came across HelloFax and everything that I had done before seemed to feel old and useless. In fact when I was corresponding with my editor on this review, we both had the same thought:
Say hello to the new fax machine of 2012
Setting It Up
When I first opened up HelloFax and started to play around with it, I have to say that I got overwhelmed, in a good way, with all the features that this web app provided for me. When you first sign up for the app, you are going to want to connect to the cloud services that are provided. You can connect to Google Drive, Dropbox, and Box.net to get documents from there to fax.
Then, you are going to want to create your signature and there are a variety of ways to do this. First, you can simply write your signature and then scan it in and upload it to the site. You can also choose to draw it in the app with your mouse, although that was kind of hard to do, or you can take a picture of your signature with your smartphone and then email it to your account.
Sending and Editing a Fax
When you are ready to send your first fax, there are three different ways that you can get your document uploaded. Taking advantage of HTML5, you can drag and drop your file into the app, upload by selecting the file from your computer, or you can choose to use one of the cloud storages that I mentioned earlier to get your document. Once your document is uploaded, you can now fax your document to a specific number or email.
Let’s say you want to make some edits before you send the fax to the person. Maybe you need to sign it or make some note for them. When you upload a document, you can choose to add a signature, make some notes, as well as add a check box. These can be placed any where on the document itself. These features can come in very handy, especially the signature, being that you can sign a document and then fax it to someone without having to download or print anything.
Requesting a Signature
Not only can you put in your signature in a fax, but you can request a signature as well. When the document is uploaded, you can request who specifically needs to sign the document. Then you can edit the document and put signature and intial fields for the person to sign, as well as date and any other text field that you need. Once you are done preparing the document for signatures you can then write a note to the person you are sending it to, explaining where they need to sign and any other important information they need to know.
HelloFax has four packages to choose from when it comes to pricing. You have the free package which basically lets you send a limited number of pages with your signature. This is a great package for those that need to just send a fax every once in a while. Then it goes up from there with added features like having your own fax number, increasing the amount of pages you can fax at once, and the amount of signature requests you can make. The packages range from $4.99/month to $69.99/month.
I have to say the more I used HelloFax, the more I was convinced that this was the fax machine of the future. What I loved about this web app was the fact that I could literally do everything within it; from creating a fax and sending it to receiving one, signing it, and sending it back. I never ever have to print, sign, upload back onto my computer and then send. Best of all, most people, I would venture to guess, don’t need to use a fax machine all that often, so something like the free package would suffice, which would be great for our wallets! But, not only do I like the features, everything about the app seems to work great and I didn’t run into any bugs. The app worked seamlessly and smooth for me. I couldn’t have asked for more.
So, if you ever find yourself needing to fax a document or getting one signed and then faxed back, I would highly suggest trying this out. I know there are other fax apps out there that I have tried and they don’t even come close to HelloFax and the features they offer. But don’t take my word for it, go and try it out for yourself and let us know what you think.