There are so many invoicing apps floating around. It would be absolutely fabulous if people only have to create invoices and get paid all the time. But things are more complicated than that. To start with, you will need to find a viable lead and convince him/her that your prices are actually quite affordable.
Ideally, the process of closing a deal starts with a well documented quote. Pricetag is a web app for creating, quotes, RFP, proposals and bid pricing documents. It’s easy to use, with an intuitive interface and a healthy dose of customizability. Let’s check it out and see if it’s the quotes and proposals app you need.
After reviewing so many web apps, it’s a bit surprising to see that only a handful quotes could be created even with a recurring monthly subscription. It’s not just Pricetag, but one of their competitors Quote Roller has a similar pricing model as well. Guess people actually create only a few quotes every month! Plans start at $12 for 3 quotes per month and go all the way up to $100. All plans come with a free 30 day trial.
I created a free account, which it allows to create just one quote. The Dashboard is well designed but isn’t well organized. The tabbed interface and the three step recommended workflow are absolutely brilliant. But if you scroll down, you will see the unusually huge Create a new Quote button and the Recent Quotes banner. And below them is a currency selector drop down.
These are all great features to have, but as of now, they’re in the wrong place, spoiling the elegance of the interface.
You can start creating a quote straight away. However, I would suggest you follow the three steps Pricetag asks you to complete before working on a quote. Data entered in these steps can be used whenever you create a new quote.
First up, you can add all the roles in your organization and how much their service costs per hour. Most of the common IT roles are listed in the page and you can just drag and drop to add or remove roles. The app is targeted at web developers, but if you are from a different industry, just click on the title to change the name of the role.
In the same manner, you can just add additional costs, if any, to the quote. This could be anything from logo design to AMC or setup charges. The left pane in this section carries the most common costs that come up in a web design firm, but can edited extensively to fit your needs.
As the final step in data entry, You will be asked to enter risk, overhead and profit number to determine how much markup and profit will be assigned to projects. You only have to set up these values once.
Creating a Quote
A quote can be created by selecting a client and adjusting the risk identification slider. The slider assists in determining the risks that could affect the project and potentially increase the cost of execution. Good thinking! And then you have the standard project details section in the first of the four stages.
Deliverables can be added in the next stage and the ability to point and click to add tasks, team members etc. is just wonderful. Since we have already added the cost per hour for each role in the team, Pricetag automatically starts working on the numbers at every stage and this can be cross checked anytime from the sidebar.
Additional costs are duly added in the third stage. I suggest you to start filling up the details required by the app right at the start. That way, things are a whole lot of easier and it takes only a few minutes to create even a complex quote!
All legal jargon and terms and conditions make up the final stage. Sample text insertion goes a long way in saving time and kudos for the dev team for their smart thinking!
Delivering the Quote
The web version of the quote looks great and the PDF version is equally great. Add a logo and you are all set to send a very professional looking quote that’ll never look like it has been put together using a point and click web app!
Pricetag makes it quick and easy to create accurate, customized quotes for your agency. Features like sample quotes and phone consultations make their plans compelling. But you will have to keep watch of your quota. Active quotes are quotes that are editable, often still in progress. In paid plans you can save inactive quotes as archived.
Archived quotes are just that. The quote is saved but cannot be edited. You can make an archived quote editable if you make it active and once you do that, it will lower your quota by one.
I’m just unsure about the number of quotes that can be created from Pricetag. The $29 a month plan lets you create six quotes. However, if you want to create a seventh quote, you will have to subcribe to the $100 plan that supports creation of unlimited quotes. A tweak in the pricing model would do a lot of good to Pricetag.
Do you have to create a lot of quotes as part of your work? We’d love to hear your thoughts on using an app for quotes in the comments below!