Easy Cloud Data Migration with ShuttleCloud

Data and vendor lock in is one of the few things that are holding back a lot of people from jumping the cloud bandwagon. When you are running a native enterprise app from behind your own firewall, there are so many ways to export or backup all your data. In fact, that is one of the major selling points of enterprise software behemoths who are running for covers since the cloud onslaught.

To a large extent, this is actually true. For any reason, if Google bumps me off my personal Gmail or Google Apps account, I’m done for good. Apps like Backupify are a ray of hope and now ShuttleCloud is a new tool that can help you keep your data safe by switching it to a new web app account. After the break, I’m going to take you through the steps to help facilitate a smooth migration of your data.




ShuttleCloud is a web app that helps you migrate your email between Gmail, Yahoo, or any IMAP provider. It doesn’t just stop with email migration. You can also transfer your Google Docs, Contacts & Calendars and migrate entire Google Apps domains as well. Changing to a different company name or domain? Switch Google Apps domains seamlessly without disrupting your company’s operations with this wonderful migration assistant.




ShuttleCloud offers both self service and managed migrations. In Self Service plans, as the name implies, you will have to carry out the migration with the tools offered by ShuttleCloud. On the other hand, with managed plans, the ShuttleCloud team will themselves do all the hardwork, but you will have to pay a premium to take advantage this service. Depending on the number of accounts you plan to migrate, the pricing varies and there is a free trial account that lets you transfer only your emails in the self service mode.

Getting Started

I clicked on the Free Trial button and instead of a sign up form, I was taken straight to the migration assistant. The migration assistant is designed so well, there is hardly any need to fumble around. Choose the email service from where you are planning to escape from. If you don’t have an email ID from popular services like Gmail, Yahoo, Aol or GoDaddy, use their drop down to see if your service provider is in that list. Even if you can’t locate it from the drop down, you can use the IMAP server address instead and get the process started.

Email Migration - Getting Started

Email Migration - Getting Started

Repeat the steps again and fill in the details of the new email service to where you want all the mails have to be migrated to. Once that’s done, enter the email address to which the notification has to be sent after the migration is complete.

Migration Process

ShuttleCloud will send you a notification when the transfer is finished. In the mean time you are free to use your source or destination email during the migration. Your migration may take from minutes to a few days to complete depending on the size of your source account. The dev team however lets you know that their transfer speed ranges from 50MB/hour to 500MB/hour depending on the email providers.

Starting the Migration

Starting the Migration

While waiting for the migration complete notification to come in, I was wondering what happens if I entered a wrong password. Will the failed notification come in at the very beginning or after a long wait? I didn’t see any validations to that effect in the migration assistant. Once the migration was complete, I found all my mails in my new address (I had less than fifty in the original inbox). Do note that trial migrations transfer only 100 of your messages and an assortment of folders/labels. If you need to get back all your mail, go for the $19.99 plan.

And you don’t have to go through the same steps again either. Just enter the license key and the app will pull all your mails! Even if you do it at a later time, ShuttleCloud will scan your old and new accounts so that no duplicates are ever transferred.

Final Thoughts

I must admit that this point and click process is so addictive and stress free. I have tried my hand at migrations earlier and they tend to give a heart burn if you aren’t vigilant enough. The free trial account migrates only emails and after witnessing how flawlessly ShuttleCloud pulled that one off, I am sure migration of documents, contacts etc. will go on equally smooth too!

From the standpoint of an individual user, the pricing of ShuttleCloud makes a lot of sense. But when it comes migrating multiple accounts, the volume pricing discount is not cheap enough. Also their email notifications aren’t sent in the correct order. I received the migration complete mail minutes after initiating the process. But after refreshing the email account many times, I couldn’t see any trace of my previous emails. Then a few minutes later, the migration in progress notification came in. Errors like this usually won’t go well with the Enterprise crowd, and they have to be fixed ASAP.

Share Your Thoughts!

What are the things that hold you back from embracing the cloud? Do apps like ShuttleCloud inflict confidence in you that not all cloud data is locked in permanently?

  • http://www.pennyseeds.com Penny

    Oh! Nifty tool. I often find a lot of stuff on is stuck on my computer that I need while on my mobile. A lot of times I even e-mail it to myself just to have it around!

  • http://www.creditdomus.com Courtier immobilier

    There’s one main thing holding me back from cloud stuff: which company is safe in the long run. I don’t want my data to disappear because the company does. And of course, safe means also secure. And that’s another hurddle, since big (solid) doesn’t mean fair (have you heard any complaint about Facebook lately?).

  • Kui

    True Justin. Lot of data migration between the various cloud accounts compels the administrators to look for better tools for seamless transfer of this data to and fro in the cloud. I came across this free Google Apps domain migration tool at Google market place.https://www.google.com/enterprise/marketplace/viewListing?productListingId=14156+5077282021820947710&hp=recentlyAdded

    • Judeline

      I used this tool from SysCloudSoft listed in Marketplace and it worked for my migration of one account. Thanks Kui for the suggestion.

  • http://www.symform.com/ James

    Loved this post ; opened me up to the whole concept of cloud data management in a few easy steps, so thanks for that. What worries me about this kind of storage are the inherent security risks and server downtime. I know no system is perfect, but I’d be more comfortable having my data on my laptop on a partitioned sectioned of my hard disk. But then again, this seems like something I would want to try out.