When it comes to superb web based applications, there is one company that has led the way this decade. Millions of people from all over the globe use the tools provided by the folks at 37signals. From time to time, we’ll look at different apps in the suite. Basecamp, Backpack, Campfire and Highrise — each one is a leader in its genre. But they’ve also been covered a lot and we’re not going to repeat the past with lengthy reviews of each. Rather, I’ll be sharing tips on how to use their tools better — as well as how to integrate them with other great web and desktop tools.
Today the focus will be on how to mix their tools together. There’s a good chance that a lot of you will have used at least one the tools above. But have you used more than one at a time? Have you used them in conjunction with other tools available? Whether you work on your own, run a company of a few employees, or manage a team in a large corporation, these applications can help you work smarter and communicate more effectively.
What is an Intranet?
Generally speaking, the term intranet refers to a group of Internet technologies that are used to securely share information and processes with an organization’s employees — and only its employees. What exactly does that mean? You and your employees or teammates have a job to do.
Whatever the functions of that job, there will be a few tools that can help you organize the information, communication and tasks surrounding those functions. 37signals has created their tools specifically to meet the needs of small teams — including their own.
And they’ve configured their apps so that they can be used hand in hand. Let’s look at how.
The first step is getting yourself an OpenID identifier. What is OpenID? Simply put, it’s a way to use the same secure identification (for the sake of simplicity, I’ll call it an account) across multiple sites and services. Rather than managing a list of usernames and passwords for ten different sites, it’s much easier to manage one. It’s the idea if “single sign-on”.
To get started, choose an existing OpenID provider and create an account. In fact, there’s a good chance that you already have one from a popular service like Google, Yahoo, Blogger or Flickr. Use this link to learn more and get yourself set up.
The good news here is that 37signals has designed their apps to use the traditional username/password combo or a unique OpenID identifier. If you use Backpack, Basecamp or Highrise, head over to the My Info menu option. In here, you can specify your login information and choose the OpenID option.
Campfire does not yet support OpenID, but hopefully will soon.
When designing their apps for OpenID usage, 37signals added a nice touch titled the Open Bar. It essentially gives you single sign on access to all of your apps. Once you have set up the same OpenID account for more than one of their products and have logged in, you will see the a new bar across the top as seen in this screenshot.
The end result: turn on your computer in the morning, log in to one of your 37signals apps and you’ve got access to them all. No more logging in, no more entering passwords. You now have access to all the tools your team uses in one window. Switching between the various tools is as simple as selecting them from the Open Bar.
One Step Further
Want to take this to another level? There is another step you can take to make these web apps look and feel like a one large, native application on your desktop. If you’re not already using a SSB (Single Site Browser) tool, get a copy of Fluid (OS X) or Prism (Windows). Set up an instance to run one of your 37signals apps. Log in and now you’ve got access to all of your tools, in one window. And this window is all on its own, separate from your browser.
Whether you are documenting processes in Backpack, tracking conversations in Highrise or managing your projects in Basecamp, this setup will make your usage of these tools a little more efficient.
The web is changing the way we work, especially in regards to remote teams. With a small amount of work, you can give your team one tool and one location to get things done. Don’t let an inefficient workflow slow you down.