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File Management

If you are an aspiring entrepreneur, the first thing you should do is to figure out how best you can use the Internet to run your business. Running an online business can be significantly profitable and economically scalable. It comes with far less capital costs and risks.

Take the case of an ecommerce site vs a brick and mortar business. You could scale the business any which way you want when it’s online. No rental, no advance, very little inventory, a huge geographical area to cover among other perks ensure lesser heartburn. To top it, if you figure out a way to sell digital goods online, the return on investment to risk ratio is way too low and you probably are settled in life for good.

Sellfy is a platform for selling digital products such as design templates, graphics, e-books, photos, music, video and everything else digital. If you have an idea to run your own digital marketplace, you should not miss out what transpires after the fold.

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Each year around tax time, I always go through the ritual of cleaning out the file cabinet of the receipts, bills, and other paperwork that I have kept that I no longer need for the following year. My parents always told me to keep two years worth of documents, so I have it down to a science now where each year I am shredding documents from three years ago and always keeping the past two years worth. To be honest, I hate doing this and I have always thought that there has to be a better way.

In my article, I reviewed the Doxie scanner, a tool which I believe will help solve half of the problem. The other half of the problem is that I needed a place to store all of these digitized receipts and documents. Doxo seemed like the right place to do it. The easiest way to explain Doxo in a nutshell is as your digital file cabinet. Let me show you what I am talking about.

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Sharing files for business or pleasure over the web has become fairly simple these days, with a ton of hosting services that you can use for free. And as a photographer and designer, I’m always on the lookout for the easiest ways to send across files, collaborate with colleagues, get feedback from clients on work and showcase completed projects. There have been a few blips on the radar, but sadly, they’ve never caught on with me owing to a lack of features or usability.

Until now.

I recently came across an elegant solution called Dropmark, that looks great and works even better. Dropmark lets you curate collections of files of all sorts, websites, pictures, audio and video from your computer or the web. It’s dead-simple to use not just for you, but for your audience as well. It’s also extremely flexible and is suitable for a variety of uses – let’s check out a few and see if we can stick with Dropmark.

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As most of you know that read this site, there is a huge movement toward cloud based computing. With the rise of applications like Evernote and Dropbox, people are starting to put more and more of their documents and media in the cloud. With this rise, comes devices like the Doxie Go scanner that make the transition to the cloud that much easier for people.

For those of you that don’t know, Doxie has been around since 2009.They came out with their first scanner that year and I decided I had to try it out and I liked it, but it still had some quirks. Then fast forward a few years to this January and Doxie introduced the Doxie Go + WIFI. Paul and the team over at Doxie were kind enough to give me a review unit to test out and let me tell you, I have been loving this thing.

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The cloud storage market is really heating up right now. Previously we relied on these services to have all our files up-to-date on our home and office computers. Now, smartphones and tablets have drastically increased the need for ways to store and sync files between all our devices. And it’s not just for work anymore – all our music, videos and photos travel with us wherever we go, by the awesome power of the cloud. So where are you keeping your data?

CX might be a choice worth looking into. The service has been around for a while, known previously as Cloud Experience. Having undergone a drastic rebranding and redesign, it now pegs itself as a great place for casual and professional users to store their data in the cloud with a host of features for sharing and collaboration and apps for several desktop/mobile platforms. The redesign and the new offer of lots of free space seemed enticing, so I decided to try it out.

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Sometimes I come across an app and think to myself, “Why didn’t I think of this before?” Usually these apps are simple, easy to use, and take no time to learn at all. They are ones that I use all the time to do everyday tasks.

Hopper is one of those that fits this description. It is so simple, yet can be so effective for me. It is a lightweight web application that you can use as a place to store a variety of different things.

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From email attachments to images you want to share on Twitter, files can still be frustrating to share. There’s dozens of file sharing apps, ranging from semi-shady sites covered in ads to popular desktop tools like Cloud.app that let you upload files and share them with a stylish landing page. Either way, most require you to create an account first, and almost all take several steps to share files.

Castle.so is one of the newer web apps for sharing files, and its reduced the process to two steps: drag a file to your browser, and share the link to your new Castle.so share page. That’s it. It’s a great implementation of HTML5 file support, and takes a couple steps out of sharing files.

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Cloud-based storage services have made sharing large files easier. In the past, most people had to copy files to Zip disks or burn documents to a DVD or save them to a flash drive. Alternatively, you can send your files via FTP, or attach it to an email message if it’s small enough. These solutions are great, but the average Internet users might not understand FTP and most mail servers reject large files.

Dropbox has become the most popular cloud-based storage service for a number of reasons. We use it to store all sort of files and share folders with others, but not everyone use DropBox. That’s where AirDropper comes in. It’s a simple application that lets you request files using a special link that you can send by email, or a personalized web page. The recipient then hits that link to upload their file using the AirDropper website; the file will be saved in your Dropbox account. It’s a great solution to an age-old problem of sending large files, so let’s take a look and see if this will be a fit for your team’s file sharing needs.

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I am a very vocal supporter of cloud computing. However, there are few limitations to moving your life and documents entirely to the cloud. First, you get locked into one service provider and their proprietary format. Second, if the service goes bust or you violate their terms (knowingly or otherwise), consider yourself banned for life.

This has happened to a lot of people even with big brands like Google, Yahoo, Microsoft etc. So it’s always good to have a redundancy in place. If you are like me and are staunchly against storing anything locally – even for redundancy – apps like Splarchive are out there to help us. Splarchive is a web app that converts and saves all your documents in the PDF format.

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We briefly covered Min.us a few months ago when it was basically a ‘single-purpose’ app: you could upload pictures to instantly create a simple gallery that you could share with anyone. Since then, the app has been under heavy development and now has a boatload of features designed to improve the image-sharing experience and allow for other kinds of files as well.

There’s a lot of new stuff under the hood, so much so that we thought we should take another look at it. Min.us now works not just as a web app, but also as an app for desktop and mobile platforms. The galleries and editing options have been streamlined and several issues have been ironed out, making for a smoother user experience. Let’s delve deeper now, shall we?

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